- Details
Paradise Bay Activities Committee
Minutes of March 10, 2024
Meeting was called to Order at 10:00 a.m.
Pledge of Allegiance was recited
Prayer was shared Pastor Dan
Present: Jim Gaft., Carl Kerr., Donna Matteson., Karen Rimatzki., Lee Stephens., Debbie Freeman., +16 Committee members
Reminder: Everyone was reminded to sign in
**Full name recognition information is noted at end of this report…
Co-Presidents’ Report:
Carl K. Bayfest was great, ran well and participation was well attended. We did run out of food, but that seems to be the way expected. No “Monday hot dog event this upcoming March 17th, as I believe we are “hot dogged out lately!” Also, it is St. Patrick’s Day, and the focus on menu choice is different for most people on that day.
Jim G. – made an “Executive decision regarding the Music by the Bay events;” Regarding the food prepared and brought by guests, a new system is going to be utilized. Due to numerous people showing up and not bringing a dish to pass, and numerous times there is a shortage or over indulging by some. This has affected those that volunteered to bring food to share. So, when you bring a dish to share, you will be given a “ticket.” When it is time to eat, those with a ticket will line up first to get their meals. Also, it would be appreciated if everyone understood, that taking reasonable size portions, allows enough food to be shared with everyone “all the way to the last person in line!” An email blast will be sent out by Jim to this effect.
Golf league is blazing along, but it is affected by the lesser number of people in the park this year. They have gone from 6 “foursomes” to 2-3 “foursomes.” Golf is good, but hopefully it grows…
Secretary’s Report: Debbie F. Minutes posted to Activities Board and Committee Club Members. Correction of Treasurer’s Report Luncheon Monies of $7.00 reported should read $70.00 as of the date of the minutes, and again that has been updated this week. Are there any additions or corrections, if not the Minutes will stand as posted.
The minutes will stand as correct and as posted; a motion was made, and accepted by Kathy Mullen and Donna Matteson and the “ayes” accepted.
Treasurer’s report: Karen R. Reports the treasurer’s report; Income from Bayfest festival $1627.34, Miscellaneous expenses (listed in Treasurer’s report) $738.00. Total Profit: $889.05 There is pledged monies for Paradise Bay Sound Equipment for Paradise Bay Hall of $1018.68. Total Balance as of this report in the account is $8270.22. Karen asked whether there were any questions and if not report stands posted and accepted.
*An inquiry was made to a breakdown of the Bayfest festival monies, that is to be handled at the Bayfest Recap Meeting.
Vice President report: Lee S. End of season time…scheduling would be appreciated and summarized by June 1, 2025 from each club or organization for the next year, to Lee. Your preference of dates and times for your weekly activity; Shuffleboard and Bocce Board needs to be on the official calendar, for insurance purposes. Email information to Lee Stevens.
Kathy Mullen regarding next year’s Craft Show, Park Street Sales, Hot Dog Sales not overlap on the Bridge church craft sale and Bayfest etc. in the park. Kathy would like a date where they are not competing and many women will not have to choose between ours and other commitments, rather than be here for the Friendship Clubs Craft Sale etc.
Bayfest is the 1st Saturday of March, Bridge Church had their Craft show on the 2nd Saturday of the month; so, between Lee’s scheduling and Kathy’s contacting the church and checking with SB’s Craft Show, a plan is being worked on that the event participation will be better attended in 2026. Tentatively looking at the date 3/14/2026.
Page 2 Paradise Bay Activities Committee
Minutes of March 10, 2024
Old Business:
Rule Changes – (Karen R. ) Amended rules need to be presented at an official Activities Meeting, which is why there were copies made available on line and at the meeting 3/10/2025. New rule, amended rule – two years past the Rule we are discussing had been changed. A Vice President Assistant had been added, Shana Siminson was VP, and Lee Stephens was added as VP Assisted to handle the calendar. We presently want to go back to the original setup. No VP Assistant, and VP will handle the calendar. This being said, at the follow-up meeting is needed to be voted on to officially make changes to this rule.
Chris Matteson – mentioned that in other clubs in the past that he belonged to had a “Parliamentarian” (a person that officially knows the rules) As it stands, it looks like Karen R. is our Parliamentarian.
New Business:
Carl K. Bocce Banquet 3/19/2025, Boat and Fishing Club - Fish Fry 3/21/2025 at noon,
Jim Gaft: Music by the Bay, by the pool – March 27, 2025 - Scotty Yates is playing. Jim will be getting an email blast out regarding this event and the new procedures re: various people attending the M.B.B. and not everyone bringing food to share etc. and how this will be managed.
Nominating committee: Chris Matteson gave results of the nominating committee’s research from the last meeting’s request for the positions of Treasurer and Vice President. As already recorded in this report, Lee Stephens is the Vice President but officially had to be nominated, announced and she accepted the position. Chris M. introduced Al Jauquet as the nominee’s candidate of choice for Treasurer. Introduction and basic details were shared with Al J. and he also introduced himself and seems to have considered a “Yes” on the position. Karen R. will assist Al J., which also he won’t have to start in until the 1st November, 2025.
Al Jauquet and his wife are from Green bay Wisconsin, they are located at #37 on 5th. Al’s wife is part of the Ukulele group and sang (created) the song lately we heard; “16 Inches. “
Carl Kerr: The Board had a meeting with the George and Margie Rogalski (Dance Committee) to officially go over some of their ideas, the creation of an official committee with By-Laws, (President, VP President, Secretary and Treasurer) to assist.
Listed also in those rules and changes that will be presented to us for discussion are: Not having season tickets, selling them at the door like SB does.
Activities Posted:
Art Club: Bunni C. The Art Show, 4/23/2025 planning for this was discussed with Lee S. regarding set up timing the night before, Travelog being in the hall;
Sunset with Sandi was great, and are still planning a few other group trips.
They are in need and hoping to locate a few supplies for the Art group…cabinet/counter 33 x24, vinyl for the floor, etc. Booster fan; Carl K. said to check out Team Reach and send out an inquiry. They are hoping to make the move by the end of March into the Art Storage room.
Bayside Flowers: Kathy Sparks. – Flowers are looking great, but we are still in need of a couple more volunteers to handle everything through April 27, 2025 (Easter.)
Boat and Fishing: Lee confirmed with the members whether they are still doing the Easter dinner at 1 p.m.; and that was confirmed and the timing for the hall and kitchen. And discussion continued regarding planning the meal, cooking time and set up…
April 1, 2025 next meeting and last meeting 9 a.m., Luncheon is 3/21/2025-see them for tickets for the luncheon. Free to members, sign up for membership discussed too.
Page 3 Paradise Bay Activities Committee
Minutes of March 10 , 2024
George handed the Paradise Bay Activities Committee a check for $500 to add to the account. They are processing the form/application too, with the Park Office to make the Boat and Fishing Club officially in-line with PBAC policies.
Gold timers: Mary Fox 2026 Event – Mary is asking for wine bottles (25+ signed up already) for decoration purposes. Mary asked for money to help with expenses to prepare for next years event. Peggy Baer motioned $150 to help with Gold Timers project, Sue Cassidy second it. Motion was approved and a date of February 16, 2026 was scheduled.
Golf League: Jim Gaft will continue until the end of April, 2025 at Pinebrook, off Cortez Rd.
Historical Committee: Brenda Ocenasek – Brenda has received some responses back regarding the Hurricane stories from “first handers” and is considering talking about it at next Monday’s Coffee Hour. She is also reminding everyone how to forward information by email etc. and for everyone to continue sending it in…
Ladies Friendship Club: Kathy M. Saturday very successful, beyond her expectations! Hot dogs sold were 450…ran out of beverages, etc.
Wednesday March 12, 2025 Ladies Friendship meeting and luncheon with a motivational speaker Sheri (Sekavitz)? Spelling?… Changing our Thought Processes (women)…..
April Meeting 4/9/2025 – Pastor Christine Ashley Bridge St. Church…speaker…1 p.m.
Ladies Friendship Club are focusing on what the park needs this year. Membership is $5.00 a year.
Shuffleboard Courts: Chris M. 3/13/2025 Wednesday, Club Meeting at 12:30 and the 18th of March will be an “In-House Tournament” All welcome to watch and/or participate… join the Shuffleboard Club, membership and club dues are $5.00
Come see the work their members have done. They created the work on the east and west wall and most of the work on the Shuffleboard areas for less than $1000.00 themselves.
Talent Show: Debbie Freeman The Bayfest Talent Show was a success with 13 acts and 29 entertainers, as well with the help of Ann Sullivan, Ron Prieskorn, Mike on Sound. We filled the hall with music and laughter, and are looking forward to it being bigger next year. A decision was made to have it separate from the Bayfest Day event, so that it does not interfere with the other activities. Plans to have it the evening before is the new optional plan.
Waterfront Worship: Dan will continue Waterfront Worship until March 30, 2025. He would like to do something for Easter….weather permitting he would like to do an Easter Service. Open to do it depending on weather etc.
Regarding speakers and sound system etc. Dan has accumulated his own equipment and has been using it with the park. Dan announced that he is available (depending on his schedule otherwise) to assist with his equipment any group needing sound etc. He will not be lending his equipment out, only personally working it for anyone in need.
Motion to adjourn was adjourned Motion passed
Next meeting will be Monday, March 24, 2025 at 10:00 a.m. at the Helm House.
Bayfest Recap Meeting to follow this one today:
Respectively submitted by Debbie Freeman, Secretary March 10, 2024
**Please note I will type full name of spokesperson regarding their topic, (at least once) in notes for future documented/historical purposes. But, throughout the minutes I will then just use first name and last name initial…This was recommended to me, for future reference...
- Details
Bayfest 2025 Organizational Meeting
February 24, 2025
Present: Carl K, Jim G., Karen R., Lee S., Donna M., Debbie F., George M., The Rogalski’s, Lennie R., Chris M., Wayne, Mary F., Flo C., Barbara G., Rosie I., The Baers (signatures I have listed)
Meeting Called to Order: Meeting started following Activities meeting, a little after 11:15 a.m. 2/24/25
Bayfest will be on Saturday, March 1, 2025
Discussions covered:
- Candy for games, but not supplying candy to all parade attendants this year, each group on their own.
- Designated areas for golf carts, vehicles and area for residents…
- Path for the parade and line up
- Set-up and schedule for hall discussed
- Golf Cart Rodeo checked and discussed (schedule, team etc)
- Stage set up and sound for Talent Show
- Sales of food tickets, and food available, set up outside, numerous vendor baskets and auction items
- Team covered plans for color type tickets for Raffles etc.
- Parade will include motorcycles, bikes and old cars, numerous floats this year
- Rodeo and designated area for the show…
Theme: Circus
Parade Committee (9:00 a.m.): Jim G. & Wayne H.-Everyone who wants to participate with their car, golf cart or bicycle should meet at the Sarasota Bay Rec Hall between 8:00-9:00 a.m. They will be lined up. There will be prizes for the best decorations at the end of the parade. The time and place to announce the winners and distribute their prizes should be determined by the Parade Committee and publicized (on signs, newsletter, announcements, etc.)
Candy: No to passing out during Parade. Carl K. and Exec. Board agree that this year everyone will handle their own distribution of candy.
Games Committee (11 a.m.-2 p.m.): George M. The Game tickets are 4 for $1.00. Winners will receive a different color ticket. They can put their name on that ticket and put it in one of the several containers next to a bigger prize making them eligible to win that prize. The time and place to draw the winning tickets should be determined by the Game Committee. The time and place of the drawing should be publicized (on signs, newsletter, announcements, etc.) Most games will be in the Pickleball Courts and area.
Luncheon Committee (Luncheon 11 a.m.-2 p.m.): Carl K., Tom B.- It is helpful to sell tickets before the day of Bayfest to determine the amount of food, etc. to buy. Volunteers have taken tickets and are selling in their areas. Tickets are also being sold during Coffee Hours and will be sold at the door the day of event. They will be $7.00 each. The Luncheon consists of a choice of Hamburgers, Hot Dogs and Pulled pork sandwiches, chips, pop, water and a float. The (Pickleball Club) will serve again this year in the Sara Bay Hall.
Bayfest 2025 Organizational Meeting
February 24, 2025
Golf Cart Rodeo Committee (3 p.m.): Jim G. & Wayne H.-It is not necessary to sign up in advance; just show up. There will be prizes for the top four winners. The winners of the Raffles and Cash Awards will be announced at the Rodeo.
Talent Show (within 11:30 am-1:30 pm) Debbie Freeman and Anne Sullivan with Ron Prieskorn and (Mike) will assist with the Talent show performances, stage area. Performers include dancers, vocalist, musicians, comedy skits, duet singers and more. Anyone in Paradise Bay and Sarasota Bay are invited to perform. We have 11 acts at present, starting at 11:30-1:30 p.m. Wayne H. donated a large amount of prize winner ribbons to use as a token for performers. I asked Lee S. as a last minute could I have a practice rehearsal Friday, February 28th from 2-4 p.m. That has been confirmed and I will notify everyone personally to be there for line up etc.
Dance (6-9 p.m.): Margie and George R.- Everything was reviewed regarding the upcoming Soul R Coaster Dance, Bayfest Event.
- Designated area at Pool lot for everyone, no golf carts or vehicles
- Bathrooms through pool area accessible
- 50/50 Ticket raffle
- Two food trucks booked, set up on WPT Street
- Lighting checked etc.
Food Trucks (4:30-7:30 p.m.): Lee S. has 2 Food Trucks available and will be set up by the Pool lot, on EPT Street.
Grand Prize Raffle Committee: Barbara G., Jim G. & Carl K. -There will be baskets full of many different prizes donated from local businesses such as gift certificates/cards, bottles of adult beverages, etc. that are going to be raffled off. Different color tickets will cost $1.00 for one ticket, $2.00 for three tickets or $5.00 for ten tickets. You may put your tickets in a designated container next to the basket(s) you would like to win. Auction items will be listed separately, and a start bid listed for anyone to place a bid on. Wood shop and the Painting by Kathy S. will be on display to purchase tickets or item as well. A list of all the businesses that donated prizes will be displayed and, also, put in the newsletter. Also, thank you cards will be sent to the businesses. The tickets should be drawn at 2:00 P.M. after the Luncheon. The time and place of the drawing should be publicized newsletter, announcements, etc,
Cash Awards Committee: -There will be (3) winners and will divide the proceeds; the other half will go to the Paradise Bay Activities Committee. Different color tickets - cost $1.00 for one ticket, $2.00 for three tickets or $5.00 for ten tickets. The time and place of drawing the winning
Bayfest tickets will be after the Golf Cart Rodeo on that particular field, and will be announced at that time. It will also be announced/posted on TeamReach and the Paradise Bay website, newsletter, announcements, etc.)
Signs: Bunni and Art Dept. - Carl is ordering a sign too for the Bayfest event… Make the signs to publicize all the events/activities/drawings, etc. with times and places.
Meeting was called by Jim G. to adjourn and a motion was made and accepted.
Debbie Freeman, Secretary February 24, 2025
- Details
Paradise Bay Activities Committee
Minutes of February 24, 2024
Meeting was called to Order at 10:00 a.m.
Pledge of Allegiance was recited
Prayer was shared
Present: Jim G., Carl K., Donna M., Karen R., Lee S., Debbie F., +16 Committee members
Reminder: Everyone was reminded to sign in
Co-Presidents’ Report:
Carl K. Bocce Under the Stars, and Hot Dog sales Monday evening as planned
Music By the Pool, Thursday, 2/27/25, Tom Gaetz will be playing
Super Bowl monies deposited: $200.00
Soul R Coaster checklist power – 4 outlets available, for Bayfest event. *There is one pool light on, that needs to be attended to.
Jim G. A reminder regarding events in the park and hall(s). The necessity to understand and follow the proper protocol when having an event;
- The Paradise Bay Activities Board wants every club to understand that if you are having an event and you are collecting monies, you need to fill out the proper form in the Paradise Bay Park office.
- All monies collected need to be handled through the Park Office with the Manager, Kathy Zeidemia, a proper account has been established for all activities.
- Requests for monies will be handled through the Paradise Bay Activities Committee, and once approved, the Park Manager fills the request
- Emphasis was on making sure everyone understood, that if you do not follow this protocol, and monies “disappeared” for example; accidental issues happen; etc. then the Park will not be responsible for it. Due to insurance policy.
Questions were brought up by Kathy O. regarding SaraBay and the above information. A follow up if necessary was advised to meet with Kathy Z. and she can explain the policy etc. appropriately.
Jim G. also covered his trip to Hawaii (I am sure it was well needed!) The whale watching, the Volcano National Park, and a volcano erupted, then a Manta trip.
Secretary’s Report: Debbie F. said the minutes of the last meeting were previously emailed and copies passed out. Are there any additions or corrections, if not the Minutes will stand as posted.
The minutes will stand as correct and as posted; a motion was made, and accepted by Kathy and Donna and the “ayes” accepted.
Treasurer’s report: Karen R. Paradise Bay’s Activities Account is $8999.84
Items: Bingo Account Transfer- $1200.00
Pd. Art Supplies -($ 93.22)
Craft Show Donation $285.00
Bayfront Flowers $132.00
Doughnuts/Frames
Base, Super Bowl Food ($200.00)
Office Supplies ($ 47.75)
Doughnuts-50/50 $131.00
Lunch Tickets $ 7.00
Itemized list of monies:
Page 2 Paradise Bay Activities Committee
Minutes of February 24, 2024
Treasurer’s Report cont.:
Question asked- when Bingo starts up again, will they re-coup that money. (Carl) Bingo still has $1000.00 in the Bingo account in the office for future plans. (Jim) Waiting on insurance company’s report for the losses due to Hurricane to cover equipment etc.
This report will stand as read and posted.
Vice President report: Lee S. Calendar today is ready, copies available. Calendar events continue to change throughout the month, meaning the calendar continues to change too.
Old Business:
Sue C. Library, checking on library updates. Carl and Jim covered the process, that possibly work can be finished by another contractor, or volunteers due to: the Helm house was not insured, so it is not under the contractor’s project. Thanks to Donna M. she was able to fill us in the situation by talking to Chuck M. Also, materials and a timing issue finding a contractor available if we have to do that and “out-of-pocket expenses. “
Donna M. is clearing the Share A Craft room with help, books can be stored in there while the other section of building is being finished. (Between Jim G, Carl K. George M. conversation continued regarding the Wood shop helping and moving forward as it is to get this building finished).
New Business: Carl K. Elections for Paradise Bay Activities Committee is coming up and there is a need for a Nominating Committee to find volunteers interested in filling the position needed:
- Treasurer
- (1) Vice-president nominee has been selected (Lee Stephens)
Nominating committee volunteers are: Donna M, Barbara G., Lennie R., Chris M.
With this information Carl K. also said, even though he is now part of the Executive Board of Directors, he would like to stay on as a volunteer, available as needed with Paradise Bay Activities Committee. Anne O. said that would be ok.
Resolving the issue and following the committee rules; Karen R. read off the proper procedure for nominating selections,
- last meeting in February the president or co-president select a nominating committee (3) that will look for candidate(s) throughout the park.
- 1st meeting in March the nominating committee presents selections for election
- Nominations can be accepted from the floor.
- Vice President position had already been discussed and Lee S. was a nominated candidate; she has accepted the position.
- election and number of candidate (2) positions per year allowed to be filled.
- Last meeting in March, election decision for Treasurer will be made.
Some more information was added to this...
Karen R. asked that we pay Anita Cook, Historical Committee for the processing of old photos etc. to a flash drive for numerous 1990-2005 past years…Amount needed to reimburse is: $917.73
A motion was called to approve- Donna M. and Mary F. approved the motion and all were in favor. (Discussion on Executive and SaraBay Boards to share the costs will be considered, but presently we needed to have Anita C. reimbursed and PBAC will handle it.) Flash drives will be available to sign out for residents to view. Discussion included other ways of saving those flash drives, as they may become damaged, or lost. Possible choices were: iCloud, website, other secure ways of storing.
Carl K. and Kathy O. Carl asked Kathy is Sarabay willing to share in the costs etc. Karen R. informed Kathy that there was a lot of Sarabay members and activities on the flash drives from that period. TBD
Page 3 Paradise Bay Activities Committee
Minutes of February 24, 2024
George R. “Dance Committee” informed us of startup information for dances 2026-2027…They will not be selling advanced season tickets for the 2026-2027. They are currently selecting the Bands for next year. Each dance’s tickets will be sold individually, to individuals. Once Paradise Bay Hall is available, seasoned tickets for each dance TBD.
Peggy B. questioned the issue of attending the functions, but being displaced temporarily, and the reason why a seasoned ticket holder cannot bring someone in?
Committee Reports -
Activities Posted:
Art Club: Bunni C. Covered several of their events
- Coffee & Canvas Good
- Pastels and Ringling
- Downtown Village of the Arts
Bunni asked for financial reimbursement March 23, 2025 for Art Show, refreshments etc. A motion was placed to give the Art group $100. Motion was approved
Bayfest Event: Discussions covered – Carl, Jim, and all attending committee members…. Includes Games, Luncheon, Parade, Cooks and Servers, Talent Show, Golf Cart Rodeo, Prizes/Winners for Raffles, Auctions and Cash awards and dance that night.
Bayside Flowers: Kathy S. - update on Geraniums and work throughout the park where they are displayed, the volunteer schedule for watering and a few missing scheduled times needed.
“The Mermaid Painting” created by Kathy S. is being raffled at the Bayfest Event, an email blast plus information in the newsletter regarding the chance to win this donated piece of artwork. Monies raised will be donated to the wood shop.
Boating & Fishing: George M. reminded us of the 10 a.m. meeting
- Fish Fry, March 21, 2025 10-2 p.m.
- $500 donation to the Paradise Bay Committee,
- $300 donation to the SaraBay Committee
- New Treasurer – Jim Bowling
They have met with Kathy Z. regarding switching their bank account over, under the Park office, for the club in the next couple weeks.
Dances: George & Marjorie R.- Everything was reviewed regarding the upcoming Soul R Coaster Dance, Bayfest Event. The set-up, 50-50, Food Trucks and parking situations...
Ladies Friendship Club: Kathy M. Upcoming events
- March 8, 2025 Parkwide Sales Pot Luck at 1 p.m.
- Craft Show March 8, 2025 SaraBay Activities
- Same day: Coffee and Doughnuts 7:30 a.m. start selling by Ladies Friendship Club
- Same day; Starting at 9:00 a.m. Ladies Friendship Club will be serving the “ever famous hot dogs”
- March 12, 2025 Speaker will be Sheri Sekefetz ~ Motivates, Habits and Lifestyles, Ladies Friendship Club Meeting
Library: Sue Cassidy Library information - Anita Cook has all the books catalogued at her house and are ready to be moved. There are over 300-400 books at this time. Discussion to consider the storage space at the building behind the laundry mat. (If they put everything in tubs possibly.)
Sara bay Co-captain: Kathy Ormiston
- Attend Mulligan Stew by ingredient, you will receive a ticket; not by reservation or other forms of ticket reservation. The sign up will be posted in Sara Bay Hall, and you need to be signed up by March 13, 2025
- Ukelele Show and Ice Cream social sold out
- William Florian – Tribute to the Beatles $10.00 tickets, 3/11/2025
Page 4 Paradise Bay Activities Committee
Minutes of February 24, 2024
Carl K asked Kathy O. (this is a continued conversation pertaining to the events, monies, accounts and insurance through the park and management), whether they have an account and the effects of not handling it through The Park Office. Kathy O. mentioned a Marilyn Rothman, SaraBay Activities Treasurer, she handles their account. If you use the Park Office, then they use an “E – I Account”, rather than using a personal account under Marilyn Rothman.
Boating and Fishing Club realized this and are in the process of changing theirs over. Wood shop is not covered and does not participate… At this time, it was decided that they need to contact Kathy Z., meet with Insurance rep, to go over policy.
Share A Craft: Possible representative to run it - “Anne Sullivan” Bunni C. knows her, and will be talking with Ann too, if she would be willing in the opportunity this 2025-2026 season.
Shuffleboard Courts: Chris M. – Chris let us know Shuffleboard is going well, lights were discussed…Rebuilt the western wall, and the courts now light up like a “Ball Park” and they are ready!!!
Talent Show: Debbie F. Information shared that we have 11 acts, starting at 11:30-1:30 p.m. on March 1, 2025. I asked Lee S. as a last minute could I schedule a practice rehearsal Friday, February 28th from 2-4 p.m.
Carl K. Co-President’s Position: Carl talked about being elected to the Executive Board of Directors, how his position with the Paradise Bay Activities Committee will be affected. He suggested someone else taking his position PBAC as Co-President, making it manageable (Chris M). And he would still like to stay on in attendance. He also checked with Anne O, whether he can stay on with both Boards, and was told yes. TBD (a Co-President)
Motion to adjourn was adjourned Motion passed
Next meeting will be Monday, March 10th, 2025 at 10:00 a.m. at the Helm House.
Bayfest Meeting to follow this one today:
Respectively submitted by Debbie Freeman, Secretary March 4/2024
- Details
Paradise Bay Activities Committee
Minutes of February 10, 2025
Meeting was called to Order at 10:00 a.m.
Pledge of Allegiance was recited
Prayer was lead: Donna Matteson
Present: Carl K. Co-President, Jim G., Co-President, Shana S.-Vice President, Debbie F.-Secretary, Lee S.- Assistant Vice President, Donna M. Assistant Board Member and 14+ members
Reminder: Everyone was reminded to sign in
Secretary’s Report: Debbie Freeman Minutes were posted on line for all activities members and copies are available today for that meeting; a correction of Kathy and George Mullen’s spelling of their last name was sent to me. Jim G. updated us of the Music By the Bays, correct date of entertainment as being on the 27th rather than the 14th, as it is Valentine’s Day and there is a dance that night. No other corrections or request was made, and a motion was made to accept the last Activities minutes posted. Motion accepted and the minutes will stand as posted.
Treasurer’s Report: Shana Simison Karen is out sick, $159.97 Flower pots etc. Bayfront Flowers (Kathy Sparks) $105.00 Deposits from doughnuts (Coffee hour), $22.00 Deposit 50/50, $79.11 Doughnuts, flagpole etc. (Carl Kerr), $99.21 Sarabay hall kitchen supplies (Viola). Balance: $7999.11, Jim G. informed us that the Boat club has a check for the Paradise Bay activities committee for $500.
Dee M. (Craft Show Event, 2025) has cash to turn in, and was informed to give it to Shana S., also everyone was informed that monies are turned in then to Kathy Z. in the office. All of Paradise Bay Activities Committee monies goes through the office, and Kathy deposits it. Jim G. also explained how important it is that everyone follow the proper protocol on handling monies at their event, requesting money, filing the form regarding their event due to insurance liabilities and coverage for clubs that follow the above protocol. This way if someone was injured, the insurance company will handle it and we will not be sued.
Bunni C. inquired if monies for the Art club need to be turned in and she explained what it was for? Jim G. and Carl K. went over the process and emphasized how the P.B.A.C. (Paradise Bay Activities Committee) and Park works and also if their club needs financial assistance, it will be handled.
Carl K. Superbowl party was a riot and very well attended. The zita pasta dinner, (Woodshop’s fundraiser) was also great and sold out. They had a lot of meatballs etc. left; they were used at the P.B.A. function. Carl K. suggested a donation of $200 be made to Woodshop and that $200 was spent for food expenses for the Music By the Bay event;
Motion made to accept Treasurer’s report and all in favor accepted.
Co-Presidents’ Report:
Jim G. – Mentioned Bayfest will be really different; focused around the pool and PB hall. It will be smaller, venues etc. volunteers are all coming back, and we will have to arrange tents etc.
Continuing Jim G. mentioned no changes as far as Golf club goes, same as it has been for the past 23 years. He then asked does anyone have any questions regarding venues, some of it may seem somewhat confusing due to our situations this year.
Mary F. J Street Block Party, February 23, 2025 was inquiring of the overlap with the hall for Travellaires during the J Street Block party event and asked that their time be rearranged. As the “Block Party” was a scheduled event, Lee clarified it by informing them that Irish Dance is giving the Travellaires her time slot. Lee informed everyone to come to her for information on scheduling, before listening to others comments.
Kathy O. asked about February 19 whether Jam session was cancelled, as she did not see it on the calendar. Concerns regarding Health Fair setup needed. Lee explained it was cancelled because Bocce Party is scheduled for the hall on 2/19/25 and Health Fair generally sets up the morning of… additional response was made and Lee explained it is being handled.
Carl K. – Donations plus the balance of $7997.00, we will be back over the $8000.++
Bayfest, 1st of March, dinner tickets ready to sell: 20 tickets at $7.00 each, asked that everyone take a packet, sign them out and hopefully it will be great. Continuing Carl K. conversations: Hot Dog Monday, that evening at the Helm’s house and are adding Bocce under the Stars that evening…
Page 2 Paradise Bay Activities Committee
Minutes, February 10, 2025
Kathy O – inquired how much time we needed the hall the night before for the Bayfest setup? What was being cancelled? Lee informed her, that if anything has to be cancelled, she will let them know (euchre etc.)
George and Margie – Now present dance committee, are taking over the dance events from Lisa D. and with that George asked about set up scheduling for dances and use of hall etc. Sweet Fleet anytime between 3-6 p.m., to set up; also, in the past they would set up, tear down afterwards; also set up for church service Sunday morning…. Maintenance service is available too, if needed. Sweet Fleet and Abba Nova are both 6-8 p.m. dances, rather than 6-9 p.m. schedule. George-regarding Sha Duo dance March 15th, is it moved outside due to Mulligan’s Stew? Mulligan Stew is on the 17th... Information was given by properly by Lee regarding the above inquiry. George was given the proper information regarding forms, payments etc. Bands, contracts etc. and going through the Park office with everything as well.
Lee S. told George and Margie about Soul R Coaster and the upcoming event, suggestions to have it outside and over by the pool area (like we do for Music By the Bay in the past) was optimal choice, open for everyone to attend. Hall is still reserved as needed, depending on weather.
Jim G. emphasized “all activities in both parks” should be checking in and following through with the Park office management: regarding the forms, monies and planning, this way no worries or burdens are placed on the Dance Committee etc. if anything should happen to persons etc. Without filing an application, or following our activities protocol, any group disregarding this policy could have a serious lawsuit etc...
Carl K. emphasized the reasoning for having the Soul R Coaster dance over by the pool area. With dances in the past near park office area-anyone outside the park were coming in and attending. Again, the situation of injuries and liability can be the risk. Enclosed, secluded is a priority.
Kathy O. had another calendar inquiry, whether (Irish dance/Line Dance) were cancelled on February 18, 2025 due to Board election meeting at 2 p.m. Lee verified that neither are on the schedule for that time.
Bunni C. made inquiries of her upcoming event and whether she had the Helm House room. Lee clarified it for her.
Vice President’s Report: Shana S. nothing to report
Old Business:
Carl K.: Bayfest – Meeting next scheduled recap February 24th after the PBAC meeting to finalize everything for March 1st, 2025 Circus Theme Bayfest Event. Tickets available, please take and sell, headcount for food, kitchen somewhat ready, a sink is available, no stove but we have had the oven checked out at the old half. Needs cleaning but it works. Plans are being made on how we can move forward with using it…
Debbie F. inquiries to names on the Pickleball Board regarding volunteers signing up for Bayfest; decorating and Golf Cart Rodeo. If they had a separate volunteer group being established? Kathy O. explained that it was a central board to get the information out regarding the Bayfest event and I will be able to take those names and include in our volunteer list for the committee. Kathy O. also said they have a couple “bulletin boards” that could be used in the halls (like Helm house) where information can be posted. Plans were made to put the bulletin boards up, so everyone can see future information. This was a very good suggestion!
Carl K.-Jim G. said they are going to follow up on the “electronic informational board” and see where we stand with that starting up again.
Inquiries was made to everyone, whether there was any other old business? There was none, and we were able to move forward.
New Business:
Carl K: Asked committees for their updates:
Committee Reports:
Activities Posted
Art: Bunni C. Coffee canvas, February 17th, an informal outing to the Ringling art museum; and is free on Mondays; Sunset with Sandi February 27, an email blast will be sent to Jim G.
Roll around chairs and tables-Thursday; could we have groups that are in here before us, Lee said signs will be posted to activities: could put everything back in place the way you found it!
Page 3 Paradise Bay Activities Committee
Minutes, February 10, 2025
Bayfest-Circus Theme: Carl K. discussed throughout meeting…
Bayfront Flowers: Kathy S. A sign-up for watering schedule is almost complete, assembly, preparation and setup is of flowers pots; volunteers and the view is wonderful! There are still opportunities to sign up for continued help.
Blood Mobile and Health Fair: Susan M. Information for the Blood Drive, please share with activities group, take fliers and share with everyone... Carl asked did she need any help with Health fair, she mentioned that has been handled. Jim G. asked if anyone has golf carts to volunteer and shuttle people back and forth between Paradise Bay Rec Hall to Sarabay Hall for Blood Drive (mobile) and the health fair in the hall.
Boating and Fishing: Kathy M–” sponsoring a giveaway of an original painting “The Mermaid Painting”. It is an original and tickets will be $10.00 donations will be going to the Boating and Fishing club. Share information and pic on TeamReach and Facebook…also an email blast. The above special-order print will be on the back of Boating and Fishing tee-shirts, if anyone wants to order one. various colors were listed by Cathy M. and Kathy S. the price is $25.00
Boating and Fishing tour: Jim G. Gilligan’s Island is a deserted island, described what to be prepared for when you take the tour.
Goldtimers: Mary F. for Paradise Bay Goldtimers representative updated us on whether there would be a Paradise Bay Goldtimers event, as it is late in the season to start and Pam with Sarabay-Goldtimers event has been preparing for their event for over a year. Under these circumstances and Mary F. recent loss, it is understandable that this event will be postponed until 2026. She does have over 26 couples at present signed up, and that would have been unfair to try to combine that many. Mary is presently prepared with a list and has most of the information ready for next year. Any additional updates can be included between now and January, 2026.
History: Brenda O. Still here, no changes. Just keep submitting pics, Superbowl was mentioned and pictures should be sent to Brenda regarding it. April in the office is a contact too, for pictures as they are being sent to her too. Discussion was made on where to send pictures and information again.
Ladies Friendship Group: Kathy M. Ladies Friendship meeting was February 12th, any first timers…lunch is on the Friendship club! A speaker will talk about the “Bio of Life”,
- Super Bowl contest
- February 14th, Valentine’s flowers and cards for 90+ age residents. (20 residents in the park!)
- March 8th, starting at 8 a.m. annual “Coffee, doughnuts and hot dogs’ sale” outside Paradise Bay Rec Hall
- Have new banners for Ladies Friendship group, but need one 4 x 4 posts. And special hoop for banner
Library: Sue C. update – we will have a library, needs a sign for the library… actual nice sign! A group of volunteers are working with Sue C. and Anita C. is organizing and categorizing the books for the library. Needs donations of desk, couple (office maybe?) chairs and shelving …. they have carts are already. Carl K. made a suggestion of a white desk that he can donate. As finishing the construction works, it is still being worked on. Kathy S. is going to do a “hand painted sign” for the library!
Name tags: good size orders were placed between SaraBay and Paradise Bay with a list of the names… continued mention of name tags will be shared at gatherings...
Sue C. suggested sending a “Thank you note” to Chris Smith for all the help he has given towards the library. Question was raised by myself on whether our “Thank you committee handles that?” and Cathy M. suggested the Sunshine club handled something like that in the past. As it stands now, no group is handling it, so I assume the “secretary for activities” will send out the “Thank you...”
Paradise Bay Park Logo and Tee-shirts etc: Debbie F. I discussed the progress on the designs possibly for the Paradise Bay Logo, which I have been in communications with the Park Office Staff and members on the Executive Board as well. Two samples were brought to the Paradise Bay Activities Meeting and shared; a few more are being prepared. I asked for shared input from everyone, and suggestions of other ideas. I will put anything together that is creative and beneficial to allow the final choices to be made by whichever party will be handling this in the future.
Sarabay Activities: Kathy O. talked about next years pricing on coffee and doughnuts etc. wanting to be in sync with Paradise Bay’s Activities pricing. All will depend on the chickens and the eggs! Also, on where we will get the doughnuts, whether it is Walmart where our costs are half the price, and whether we will be supporting local small businesses next
Page 4 Paradise Bay Activities Committee
Minutes, February 10, 2025
year. Sue C. inquired whether we will be using Bradenton Doughnuts (Peter), at this time his shop is still not operational. Jim G. also said to get a quote from local businesses.
Kathy O. the other charges to update: Pancake breakfast change to $5.00 and ice cream social $6.00 for 2026, and Paradise Bay Activities at this time is leaving the coffee and doughnuts at the price it is, unless costs go up on the products.
Brenda O. said it would be better to go local rather than the commercial stores, because they are hurting too, and we should support local businesses. Everyone agreed, as long as we at least get a reasonable price to work with.
Kathy O. Bike Rack at Paradise Bay Hall…she made a suggestion to have it brought over to the SaraBay hall and set up along the back wall outside. It isn’t being used presently, and with the accumulation of bikes at time in attendance, it would be useful! Work order will be placed by Lee with Maintenance to have it moved. Jokes and puns were made about monies in SaraBay’s Activity account, and Paradise Bay’s Activities regarding purchasing some of their own stuff and how money is used.
“Golf cart parking at the SaraBay hall” …discussion was brought up by Brenda O. of how they could have everyone park their golf carts in one direction facing the hall, rather than a mix of confusing looking parking as it is at times! Information and signs are there, if people would “possibly adhere to it.” (again, following directions and rules??)
Share A Craft: Bunni C. has asked if there is anyone willing to take over the Share a Craft group? There is a need for it, numerous people have asked about it and it has been well attended in the past. Betty Trader handled it before, but after the hurricanes, most of the stuff stored in the Craft room was destroyed. We are looking for someone to take over the Share A Craft club - please share among your friends and neighbors. Please have them attend our activities meeting or contact one of us if interested…
Talent Show: Debbie F. Information is displayed and an email blast has gone out, we have a few volunteer performances signed up for the Talent Show during the luncheon at the Bayfest festival, March 1st, 2025 in the Sarabay Hall. Looking for a few more please! Contact Debbie F. at 810-441-5343 or by email:
Storm Tee-Shirts: Rosie K. covered the topic on the blue tee shirts that were created referencing the Hurricane of 2024... there are a few tee shirts left. We covered areas of meetings that the tee shirts could be brought to, to be sold.
The Executive Board Plaque for Retiring Committee Members: Carl K. discussed presenting the retiring members an appreciation plaque at the Board Election Meeting. Don Howard past president had suggested to me, over the years this was always done. I created a sample; and Carl K. discussed at the activities meeting whether we should start doing this again. (For several years this had not been done) All agreed and we will move forward with preparations for (5) members that are not on or retiring for the Executive Board in the past year(s)… Also, Don H. mentioned some form of “Thank you and appreciation” to the Park staff and Maintenance Staff for what they have had to handle in the past year. (Larry Mohr, Diane Wilder, Don Nicholson, Randy Darr, and Larry Blank.) I mentioned in the past they gave the staff gift certificates etc. also Donna M. mentioned taking the Maintenance and Office staff out to lunch as a form of Appreciation. Carl K. said we will look into doing something for all of them.
Carl called a Motion to Adjourn was adjourned …. Motion passed
Next meeting will be Monday at 10:00 a.m. February 24th at the Helm House.
Bayfest Team Leaders Meeting followed at 11:00 a.m., to follow at the Helm House
Respectively submitted by Debbie Freeman, Secretary 2/16/2025
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- Details
Paradise Bay Activities Committee
Minutes of January 27, 2025
Meeting was called to Order at 10:00 a.m.
Pledge of Allegiance was recited
Prayer was lead: Donna Matteson
Present: Carl K. Co-President, Jim G., Co-President, Shana S.-Vice President, Debbie F.-Secretary, Lee S.- Assistant Vice President, Donna M. Assistant Board Member and 14+ members
Reminder: Everyone was reminded to sign in
Secretary’s Report: Debbie Freeman reported the minutes of the last meeting were posted and previously emailed, and passed out at today’s meeting. There were no additions or corrections so the minutes, Carl asked if there were any changes or corrections, and there were none. Minutes will stand as posted.
The secretary’s report for today:
- Secretary will from here on, revise lengthy minutes
- Karen Rimatzki Treasurer away, report handled by Shana Simison
- Lisa Diltz, Dance is out of town, no report
- Marilyn Morrisey, Art and Bayfest will not be available this year to participate
The new minutes will stand as posted.
Treasurer’s Report: Shana Simison stepping in for Karen Rimatzki reported as of the last coffee hour the expenses and the present financial balance of $8,210.40. Discussion followed with who needed money for their club or organization by Carl K.
- Bunnie C.-Art: Art supplies needed - $100 Motion approved by Jim G., Carl K., and Donna M.
- Jean C.-Water Aerobics needs money for the Hand weights and noodles in the amount of $300.00, pool committee told her to contact Activities Committee. Shana motioned to approve, Lee 2nd it and motion was approved
- Kathy S. Bayfront-Flowers: Reported on work of posts, pots, and geranium status. She has receipts for $160 for the pots etc. But still has to get the plants and dirt, with that the total will be within $400.00. Kathy M. motioned to approve and a 2nd motion to approve was heard. And approved by board.
- Mary F. – Goldtimers PB: has been conferring with Pam in SB, who is handling and getting ready to have an event for the Goldtimers for SB. They discussed combining both areas, if occupancy stayed within the appropriate limits. But Mary would like to share in the cost of the supplies, decorations etc. if this is to happen. Carl K. mentioned that they had already discussed this with those in charge at SB, that we would share expenses especially on events that they do together. Amount TBD shortly...
Co-Presidents’ Report:
Jim G. – said “We are moving-pushing on!” Music by the Bay is the 14th of February. He needs someone to handle it, as he will be away.
- Golf League: Busy…please show up on time, tee times are full and he is working on more time…
- Gym Opening: Requests to open the gym at 6 am. Rather than 7 am by pool committee and members. I believe it has been approved, but the locks need to be updated to that time.
Carl K. – Hot Dog Monday – they estimated serving 175 orders but, in the end, they served over 210 (information supplied by Tom Billings)
- Thanks to the Fish and Boat Club for donating supplies, buns, hot dogs left over from their function the weekend before.
- Bayfest Meeting right after this one, same hall, for all team leaders and those that want to help.
- Pickleball Court, Volunteers and Caroline M: Carl thanked Caroline for the use of the courts, the volunteers and her assistance in the upcoming year plans for the Bayfest event.
- Tee-shirts: Carl K. said there are still some tee shirts available and to contact him and Rosie…Jean C. was missing her order, but it is part of the cancelled 2nd order that did not go through, because the minimum amount was not met and they would have cost over $40++ for a tee-shirt.
Page 2 Paradise Bay Activities Committee
Minutes, January 27, 2025
Vice President’s Report: Shana S. explained Karen is on a week cruise and she is handling all monies. If you have receipts and have turned them in, she will see to it that you are reimbursed.
Vice President Assistant: Lee S. thanked everyone for their patience, regarding the calendar, events and schedule changes.
- She also thanked everyone for their part in their events, of cleaning up, setting up and miscellaneous other projects they are handling together; which means not having to involve the maintenance.
- Lee has started scheduling for next season and early 2026; not sure whether there will be 1 or 2 halls by then plus the Helm House. But, either way, scheduling has started and can be readjusted.
- Dance and Entertainment (PB) is already scheduled for next season.
- Newsletter: Gets calendar schedule, but things can change on a daily basis. Best resources are the online calendar, it will be kept up to date regularly.
- Carl K. construction has started, please realize that this will affect everyone and the calendar too. Be willing to move forward with the changes, and realize that there are possibilities of cancellations to your program or event. We have only two buildings to work with!
Activities Board Assistant: Donna M. With the discussion of construction going on throughout the park, please be aware there is always a need for volunteers and help. (For example: Library and Trash to Treasure building) If you see something going on, or someone working on their place etc. maybe ask do they need a hand? Watch for email blasts and messages too, or inquire…
Old Business:
Carl K.:
- (2) new carts for the library are ready to be put together and do we have volunteers? Ricky Baer and George Mullen
- Construction plans are under way at the Helm House for floors, walls, shelves and to have an entry door at the back by the kitchen allowing access into the new library area. This will help with no interference in other areas of the building, should they be having a meeting etc. or something going on.
- Open House Thank you: Carl K. There were great responses to the Open house and turn out. Combining both park groups was a great idea. Kathy O. inquired about future Open House plans. Debbie F. and Carl K. responded with information discussed at our Executive Board Meeting; the topic was discussed. Coordinating both parks for various events would be great but there needs to be a committee put together combined of both groups that will formulate a mutual agreeable plan that includes teamwork shared from both parties. Rotating PB/SB in the future when the other hall is completed, especially the Welcome Open House event, to start. TBD in the future
New Business:
Carl K:
- Sue Cassidy is the new librarian for Paradise Bay Helm House Library and will handle the books and shelving set up with a number of volunteers to help her.
- Elections are coming up soon for Paradise Bay Activities Board Committee
- Marilyn M. was on the Nominating Committee, we will need 2 people to solicit people to run for Activity Board positions.
- Karen R. has volunteered to fill in for Shana in the Treasurers position, temporarily, until election time too.
- Vice President’s position is opening then too. This was questioned by Lee S. asking weren’t they going to combine the Vice president position with the calendar person position...
Carl K. said that is a question that needs to be approached regarding the Bylaws.
Jim G and Carl K. stated it is an appointed position, so both of them agree that it needs to be changed regarding the By-laws. So, this stands as TBD.
Committee Reports:
Page 3 Paradise Bay Activities Committee
Minutes, January 27, 2025
Activities Posted
Art: Bunni C. updated us on the progress and supplies needed for the Art group, and the future trips the group will be making this season.
- Coffee Canvas event: February 6th 9-12 ~ no experience needed “Everyone needs to sign up and need to call Bunni C.”
- February 17, excursion to museum and a couple other excursions were discussed…Ringling, Village of the Arts etc.
Bayfest-Circus Theme: Carl K. covered a discussion on the Bayfest event, and some of the issues that will need to be addressed. A positive response he has is with Caroline and the Pickle Ball club, as far as being allowed to use the court for set up for games, with proper stipulations and rules. and the Pickle Ball club are volunteering to handle the serving of the carry out meals that day too.
The Golf Cart Rodeo was discussed a little too, and other parts of the event. Further information will be shared after our Bayfest meeting following this meeting on January 27, in the Helm House with Team Leaders.
Bayfront Flowers: Kathy S. as discussed above, she is moving forward, geraniums are next to be purchased and then she will be looking for volunteers to help her put the pots together and get a little dirt under their nails soon!
Blood Mobile and Health Fair: Susan M. is looking at the same issues for their set up at both these events on the same day (after listening to Dee and concerns for vendors and vehicle blockage)
- February 20, 2025-She will need access and set up combination for the Blood mobile and the Health Fair. Hoping both can be near each other. Alleviating the issue of people attending and not having to be concerned about how to get from one source to the other.
- Parking the Blood Mobile, bathroom access
- Vendor parking for the Health Fair and vendors
- Different areas throughout the park were discussed, a final decision has not been determined TBD shortly!
- The Blood Mobile mentioned we are one of their biggest contributors for the past 3 years; the Health Fair is huge and count on being at Paradise Bay yearly, and we need to find a way to make sure we lose neither of these organizations.
- Fire department wants to participate too.
Boating and Fishing: George Mullin – Chili luncheon February 4th, meeting then luncheon, free to all members, anyone can join…only $10 for membership.
Coffee Hours-Activities Meetings: Coffee hour every Monday except the 5th Monday of the month at 9 a.m. and will rotate hosting by Paradise Bay Activities groups and Sarasota Bay Activities groups.4
Craft Shows: Dee Majewski is ready for the Craft show this weekend.
- Signs are up that she made and waiting on the ordered Banners to be set up. Cathy M. is adding the Friendship Ladies bake sale signs too, they will be on display in various areas.
- Discussion on parking, vendors setup, shuttle service, golf cart usage, tables, tents for vendors, table set up outside for eating were all discussed and somewhat sorted out...
- Suggestion to use the PB/SB Park Office golf carts for shuttle service is being looked into.
- Vendor set up, lock down of building etc. discussed
Decorations and Fabrics: Debbie F. as some of you are aware, there are two large tubs full of very colorful brand-new fabrics that I feel can be used for events and entertaining stored in the Billiards room at Helm House at the moment. I have donated this to Paradise Bay Activities Committee for Paradise Bay and SaraBay organizations to use for events. All we ask:
- Is that you share it respectfully, use it, and if it is still recyclable, return it clean.
- Preferably not to be used on food tables unless covered with plastic
- Fabrics come in a minimum of 8-foot lengths and can be up to over 100 yards in numerous colors. Borrow the fabric close to your event date, so that other groups can also be allowed to access
the fabric in between. It is understood too, you may have a project that means permanent use, no return, that is fine too.
Page 4 Paradise Bay Activities Committee
Minutes, January 27, 2025
- Please contact myself or someone on the Board, to let us know what you are signing out and how much of what color you took.
- Please leave the tubs in a reasonably tidy order, I know it will be hard to get at some of it. Originally, I had three tubs of fabric, till one floated away!
History: Brenda O. Is still asking for any articles and pictures to add to our history of the part. She is also particularly interested at this time of getting any stories from anyone and everyone on how the Hurricanes of 2024 effected their lives and if you have pictures too. Brenda has mentioned there is a questionnaire form pinned on the bulletin board at the Sara Bay Hall Building that is helpful on how to write up your information.
Hot Dog Monday & Super Bowl: Carl K. and Tom Billings Superbowl squares will be sold at Hot Dog Monday between 4:30 and 6 p.m. Get your square, Lennie has that set up. Lee is still mentioning the Super Bowl party to be held at the Helm House this year again, give it another chance! A suggestion has been made to have it at the Sara Bay Hall, a suggestion that the Church service may be moved up from 6 p.m. to 4 p.m. if needed. Lee would talk with the Pastor regarding this too. Tom Billings mentioned “subs?”
Ladies Friendship Group: Kathy Mullin
- Craft Show, Luncheon, Bake Sale-February 1st, starts at 8:30 a.m. Doughnuts and coffee in the morning, lunch, craft show, baskets and donations needed and a bake sale drop off discussed.
- Carry out luncheon plans, tables, and signs were discussed
- Cathy M. needs a few volunteers still: 1 morning shift, 2 noon shift and 1-2 for cleanup.
- Valentine’s Day Flowers: we need volunteers for assembling vases and delivery of flowers. 90+ list from Trudy, waiting on the list…Use of the Helm house was brought up and agreed as a good place to work on this project. (9 a.m. 2/14/2025)
- Sup-R-Bowl-End Hunger: Containers to be assembled, advertising on TeamReach and email blast at Helm House
- 37 new residents past year: Peggy B. puts together Welcome Bags and is waiting on mugs she ordered and a list of the new residents from Trudy in the main office, so they can start distribution. They are also going to ask the Office to maybe hand them out again for them.
Pickle Ball and Kayak: Caroline M. Pickle ball party Wednesday, record numbers attendance 4-6 p.m. Kayak trip going out February 4th, Robinson Park… 9:30 a.m. with a guide
Discussion was covered regarding the trailer purchased last year, and did it survive? Question for kayaks, launching spot in PB park? Future discussion of a Kayak Launch and where do we stand with that? It is on hold, number of reasons, including legality etc. and 6th street etc.
Talent Show: Debbie F. went over the new addition to the Bayfest this year. March 1st, 2025, 11 a.m.- 1:30 p.m.
- Rather than just Irish dance group entertain during the luncheon, we are coordinating a Talent Show.
- This will be open to all residents and renters in Paradise Bay and SaraBay this year!
- We are inviting musicians, vocalists, dancers, comedians, story-tellers, jokesters, magicians (after all it is a CIRCUS THEME) all gifted talents desired
- Information will be in the newsletter, Jim G. with an email blast, flyer and committee sharing… We can discuss this at the Bayfest meeting January 27th, at 11:00 a.m. at the Helm House.
- A rehearsal will be planned, up to 10 minutes of show time for anyone or group
- Sign up form is going to be posted in SB, Helm House, Office and through contact with Debbie Freeman, 810-441-5343
Water Aerobics: Jean C. Regarding the temperature, the pool will be open at 65 degrees, possibly 62 degrees. But they may cover it in the evening at 65 degrees. Especially for January.
Carl called a Motion to Adjourn was adjourned …. Motion passed
Next meeting will be Monday at 10:00 a.m. February 10th at the Helm House.
Bayfest Team Leaders Meeting followed at 11:00 a.m., January 27, 2025 at the Helm House
Respectively submitted by Debbie Freeman, Secretary 1/30/2025