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PARADISE BAY ACTIVITIES COMMITTEE
January 14, 2019 Meeting Minutes
Last Updated: Saturday, February 5, 2019 14:17
Paradise Bay Activities Committee
Minutes of January 14, 2019 Meeting
The meeting was called to order by Peggy Neely at 9:30 a.m.
The Pledge of Allegiance was recited
Minutes from the previous meeting were approved as posted.
Treasurer Report given by Wendy Graf was approved as read. We have a balance of $9,212.68.
Peggy announced that all Committee Chairs must have their Annual Treasurer's Reports in to her no later than April 15, 2019.
Old Business:
Glenda Mattinen, 12 2nd St, asked why the Activities Committee paid for the Sara Bay Bulletin Board. Jim Kleiner suggested we go to the Board of Directors for reimbursement. Carl Shaver stated this issue was already voted for and it is a done deal. Peggy agreed that this is the way the Committee voted and all discussion was closed.
A "Thank You" card from Phyllis Cook was read. She was very grateful for the beautiful flowers the Activities Committee sent her in memory of her husband Karl.
Bayfront Flowers, Tom Colson reported that they used the 2 big pots from the office to replace the broken ones in front of the hall and they only had to purchase 2 smaller pots to put in front of the office. The total spent was $278.23.
New Business:
Peggy introduced Anne Osgood who she appointed as acting Vice President to replace Cindy Cole. The Executive Team's Vice President & Secretary positions will be open for nominations in February. Voting will take place during the March 25th Activities Committee Meeting.
Carl Shaver suggested that the Executive Committee Executive Board members should be called Chair Person & Co-Chair Person instead of President & Vice President, since the Board of Directors use the latter. Peggy commented that this frame of mind was raised by a past shareholder who "had a problem" with it.
The Rules and Regulations are up for review. Members agreed that the Executive Team will make revisions as they deem necessary and they will be presented and voted on at the March 25 meeting.
The Italian Dinner will be held February 23. John Mattei has agreed to be the chef again. He heard comments about the Rigatoni being too big for some of the residents to eat so he will be doing Ziti and a tossed salad this year. Gerry Estabrook (in Phyllis Cook's absence) was pretty sure the tickets would be available for the next Coffee Hour for the Registration Table. Gerry & Phyllis will do the flyers for this event.
BayFest - Debbie Greeves (Dance Committee) is "donating back" to the Activities Committee by providing a band free of charge to play at BayFest on March 2, 2019. The "Soul R Coasters" will be playing from 5 pm - 8 pm. She would like to have them set up outside. Debbie will check with the office to see if they can set up under the office car port. Peggy will follow up with Roger Jones to see what we have for canopies or tents that could be used. Debbie recommended that "Tacos in a Bag" be provided for during the Dance, she offered to provide the meat for the tacos - No final decisions made. The BayFest Luncheon which will run from 1pm - 3pm and will consist of Pulled Pork Sandwiches, Hot Dogs and Chips. Since the Root Beer Floats were such a hit last year, they will be included in the $5 Admission Ticket.. Robin Smith and the Pickleball Team have volunteered to cook and serve the food. The Parade will happen at 9:30am and everyone is encouraged to decorate their golf carts and bikes so they can be in the parade. A recommendation was made to have the Golf Cart Rodeo start at 3:30 instead of 4:00 to ensure enough time for everyone to get ready for the Dance at 5 pm - Peggy will follow up with Jim Gath. We have all the Games from previous years but need volunteers to come forward to run them. We welcomed two newcomers to our meeting, Shanna & Alan Simonson from 61 2nd Street. Alan suggested a new game called "Cake Walk". It's similar to musical chairs and the "last man/woman sitting" wins a cake. Please encourage more new people to come to our meetings.
Ideas for New Games to Add to our Social Calendars:
- Gerry Estabrook and Sally Seighman recommended a "Trivia Contest" with 100 trivia questions. Can play individually or in groups. Charge $1.00 to enter/person…. All the money can go towards prizes. The group thought it was a great idea and that we could do it once to see how it went and perhaps do it monthly. Gerry & Sally will schedule a date in February and send out a flyer announcing the Rules.
- Other suggestions were:
- Competitive Dart Games, a night of Lip Synching to songs, a talent show, a karaoke night
- A new person in the park approached Peggy about starting a Chess Club.
Committee Reports:
Jean Colson informed us that the Craft Bazaar will be in the Rec Hall on February 2 from 9am to 1 pm. None of the vendors want to set up in the Annex. The Friendship Club will provide lunch. The hall will be closed on the day before, Friday 2/1, for the vendors' set-up. Once the crafts are in the hall it will be closed to everyone. No one will be allowed in the hall, annex or library after 3:00pm Friday.
Carl Shaver - The Memorial Service for Karl Cook is on February 2 at 11:00am at the West Bradenton Baptist Church.
Joyce Shaver reported that the Welcome Reception went very well. There were 26 new people and 28 residents were there to welcome them and answer their questions as they mingled around tables with very tasty refreshments.
Carl Shaver, Boating & Fishing Club - Tickets are available for the Frank & Bean Dinner on January 26. Get your tickets!!
Debbie Greeves - Dances will be held on February 9 and March 9. Mary Fox & Darnel Darr will be selling Tickets. Debbie mentioned an estimate on a covered gazebo to be constructed at the end of the Dead End Street by the pool. She received 2 different bids. The lowest bid being $75,000.00. This is higher than she thought it would be. She has decided to table this idea.
This months' Newsletter came out with dark shadows on the pages. Joyce Nicholson reported that she followed up with the office and they said it was their printer. Joyce assured us that It will be resolved.
Brenda Ocenasek, Historical Committee Chair, reported a need for more volunteers to help her sort the stacks of pictures she has accumulated. Sue Cassidy has helped with the Display Case which took several hours. She would like to interview residents who have been in the park more than 10-20 years and would like to take pictures as well. Thank You to Shana Simison, 61 2nd St, for offering to help Brenda and her committee with this project!
Robin Smith, Pickleball Chair, The team members are having an Open House at the courts on Friday, January 17. Come and be a part of their Grand Opening!! Enjoy refreshments as you watch them play.
Meeting Adjourned
Respectively Submitted by Anne Osgood, Acting VP, (Filling in for Karen Rimatzki, Activities Secretary).
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Paradise Bay Activities Committee
Minutes of December 31, 2018 Meeting
The meeting was called to order by Peggy Neely at 9:30 a.m.
The Pledge of Allegiance was recited.
The minutes from the previous meeting were approved as posted.
Treasurer, Wendy Graf, reported that we have a balance of $10,477 in our account.
Old Business
The new board is up at Sara Bay and the new letters will be here soon.
Election in March for new members for activities committee. A replacement for vice-president, Cindy Cole, is needed.
The Christmas open house was not well attended, but those who came had a good time. Peggy thanked everyone who helped.
New Business
A Plant will be sent to Phyllis Cook in memory of Karl. Phyllis and Karl have always been a great asset to the park and we thank them. Karl, you will be missed.
The newsletter is still being delivered to about 400 people. Thanks to the volunteers who deliver them.
Thanks also to:
Sara Bay for their Dec 17 visit and Christmas carols during our coffee hour. We appreciate it very much!
Thanks to Betty Trader and her committee, Tom Billings, Harry Osgood and Lou Woodbury, for the wonderful Christmas decorations at the entrance to our park. Looks great!
Thanks to Cindy Cole for her years of service in the park and especially on the Activities Committee.
Last, but not least, thanks to all heads of committees and volunteers.
Anita Cook gave a report on the Luminaries. The bags worked well but the battery operated candles were not really bright enough. A motion was made and seconded to buy an additional 300 bags for next year. The motion was defeated until we decide if we want to use bags or go back to milk jugs.
January 11 from 1:00-3:00 is the reception (open house) for new members. Every club needs a representative at this event and please bring a finger food to share.
January 10 Bible study starts at 10:00 in the annex.
The first Pancake breakfast will be January 18 from 8:00-9:30.
Meet the candidates will be January 21 during coffee hour.
Cuba trip documents will be distributed Jan 3 from 10:00-12:00. If you are going on this trip, please pick up your documents.
The coffee hours in November are sometimes a problem due to the fact that a lot of club members are not back yet. If you would be willing to help, please contact Peggy.
We are on schedule for 5 great shows this season.
Sam McCutcheon thanked everyone for the opportunity to be the liaison for the board to activities committee.
Two of the large planter pots in front of the hall broke. The activities committee will replace these pots.
Jean Colson informed us that she is having trouble getting vendors for the craft show Feb 2. We may need to re-evaluate this event.
The Christmas dinner was a great success. Thanks Bocce club! Thanks to an error by Gordon Foods, we had a lot of ham left over. The ham sold for a total of $91.00.
Bocce starts second week of January.
Ladies Friendship Club donated over $1,000 to charity this month. The next pot luck will be January 9 at 1:00 in the rec hall.
January 7 tickets will be on sale for the two dances scheduled for this year. February 9 is Eric Von and March 9 is Taylor and Taylor. Call Debbie Greeves if you have questions.
The meeting was adjourned at 10:40a.m.
Respectively Submitted
Heidy Kiess - Secretary - pro tem
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Paradise Bay Activities Committee
Minutes of December 10, 2018 Meeting
The meeting was called to order by Peggy Neely at 9:30 a.m.
The Pledge of Allegiance was recited.
The minutes from the previous meeting were approved as posted.
Treasurer, Wendy Graf, reported that we have a balance of $10,375 in our account.
Peggy still needs help for the Christmas Eve open house from 1-3. If she does not get help, this will be the last one. It is too much work for just one or two people.
John Mattei will again do the Italian dinner on February 23. Thanks, John!
Bingo donated $500 to Activities.
Bayfest, March 2 will be an all day affair with the parade starting at 9:00.
Bible study starts January 10 from 10 to 11.
Our next Activities meeting will be Dec 31, NOT Dec 24.
There were 12 vendors at our craft show. $65.00 was given to Activities from proceeds of rental fees. Next craft show is Feb 2. The Bloodmobile will be here again on Feb 2. The library made $75.00 at the show.
16 tables for Christmas dinner have already been assigned. Last sign up will be next Monday at the coffee hour.
In January the Activities Committee will decide if we want to buy battery operated candles for the luminaries for the entire park.
Bocce has a team meeting on January 7 and play starts Jan 9th.
Have January newsletter information to Joyce by this Wednesday or send it by e-mail.
Euchre tonight at 6:30.
The ladies friendship will have it’s first luncheon this Wed at 12:30. We did quite well at the lunch and bake sale and we will consider what charities to support this year.
Brenda would like help to put up a new historical display and sort through pictures and documents that have been given to the committee.
The meeting was adjourned at 10:15a.m.
Respectively Submitted
Heidy Kiess - Secretary Pro Tem
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Paradise Bay Activities Committee
Minutes of November 26, 2018 Meeting
The meeting was called to order by Peggy Neely at 9:30 a.m.
The Pledge of Allegiance was recited.
The minutes from the previous meeting were approved as posted.
The Bocce club will again host the Christmas dinner. Jim Kleiner also mentioned that the Bocce club is making hot dogs on Mondays before BINGO. Many thanks Bocce players. Sign up for Christmas dinner will be during coffee hour on Dec 3 and Dec 17.
The Bayfest Parade and Rodeo, under the direction of Jim Gath, will be on March 2. Parade at 9:00 a.m. and Rodeo at 3:00. There will be a lunch at 1:00 which will include root beer floats. YUMMM! Debbie Greeves has hired a band (Erich Von) to play from 6:30-9:30 in the hall. BYOB of beer and wine and a snack for your table. Thank you Debbie for providing this entertainment for the entire park. Come and kick up your heels.
Mary Fox reported that Monday night Euchre starts at 6:30. Cost to play is $1.00.
Pinochle has started on Wednesdays in the annex at 6:30. Cost is $1.00.
Bocce starts on January 9, 2019.
On January 11 is a welcome for new shareholders. Come and let these new folks see all the great organizations we have in this park. Cookies are needed for this event.
Carl Shaver reported that at the first meeting of The Boat and Fishing Club, they had 48 members attend. December 4 is the next meeting. On January 7 the club will host coffee hour. Mark your calendar (January 26) for the famous Frank and Bean dinner!
We will be planting geraniums on Dec 11 at 10:00. Meet at the gazebo toward the East end. Please come and help with this and also sign up to water the flowers. Thanks to Tom Colson for again heading this up. What a beautiful addition to our park.
Jean Colson reported that the Craft show will be a little smaller this year with all (13-14) the vendors fitting in the main hall with only book sales in the annex. The show will be from 9:00 a.m. to 1:00 p.m. The Bloodmobile will be here and we already have 3 people signed up. The hall will be closed, for security reasons, at 3:30 on Friday after the tables have been set up.
This Saturday during the craft sale, there will be a white elephant sale across the street at the old fitness center.
The Ladies Friendship Club will have a bake sale at the craft show and will provide a lunch, under the direction of Shirley Dockery. Shirley does a great job, come and enjoy the crafts and a wonderful lunch. The first pot luck lunch will be December 12 at 12:30 in the hall. All ladies of PB and SB are invited to attend.
Anita Cook showed the paper bags that will be used for some of the luminaries. If you use these, please use battery operated candles. Luminaries will be lit at 6:00 p.m. on Christmas Eve.
Diana Darrah thanked all the Shuffle players for their help on the Thanksgiving dinner. About 200 people attended. AND, the Shuffle club will host the Thanksgiving dinner again next year. THANKS Shufflers!! If you are interested in playing Shuffleboard, please contact Diana Darrah.
Jim Gath reported that the golf league may have to change the golf course they are currently using. The course is saying that everyone must use golf carts and most of our players want to walk.
The entertainment committee is already working on the schedule of the 2019-2020 season. This group still needs a chairperson.
Brenda Ocenasek has a lot of old pictures and would like help going through them. Please contact Brenda if you would be willing to help.
Peggy is working on having an officer with his dog at one of the coffee hours. She has had requests from people wanting to speak at coffee hour who are selling something (usually some type of insurance). Our policy is to not have people who are selling anything speak at our coffee hours.
As a reminder, there is a board meeting on December 4 at 10:00. The only thing on the agenda is the 2019 budget.
The meeting was adjourned at 10:15.
Respectively Submitted
Heidy Kiess - Secretary Pro Tem
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PARADISE BAY ACTIVITIES COMMITTEE
November 12, 2018 Meeting Minutes
Last Updated: Saturday, February 9, 2019
Paradise Bay Activities Committee
Minutes of November 12, 2018 Meeting
The meeting was called to order by Peggy Neely at 9:30 a.m.
The Pledge of Allegiance was recited
Peggy Neely opened the meeting.
Minutes from the previous meeting were approved as posted with a motion by Jim Gath and seconded by Sue Cassidy.
Treasurer Report not available.
The Thanksgiving Dinner will be hosted by the Shuffleboard Club.
Registrations will be taken by Phyllis Cook. She has requested that she be notified in advance so she can check her availability before committing.
Our Chairperson is looking for someone to replace her. Also, Cindy Cole will be finishing up as Vice Chair at the end of December. We are in need of volunteers to step up and take over these positions. Peggy agreed to help anyone that would be interested.
Committee Reports were given by all Chairs in attendance.
We need someone to step up and lead the Entertainment Committee. Currently Randy and Darnel Darr have been filling this position.
Due to health issues, Melinda Ramsey will not be returning to Paradise Bay this season.
Activities Committee will be hosting the Christmas Eve Open House from 1 - 3 PM. This is a complimentary event for everyone. Please bring a dish to share. We will need volunteers to help with this event. Peggy encouraged all committee Chairs to help as well as encourage their committee members to help as well.
Motion to adjourn the meeting by Larry Neely, seconded by Tom Colson.
Meeting Adjourned
Respectfully Submitted by Peggy Neely (Filling in for Karen Rematski, Secretary)