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Last Updated: 19 March 2025

Paradise Bay Activities Committee

Minutes of January 13, 2025

Meeting was called to Order at 10:00 a.m.

Pledge of Allegiance was recited

Prayer was lead:  Anne Osgood

Present:  Carl K. Co-President, Shana S.-Vice President, Debbie F.-Secretary, Karen R.-Treasurer, Lee S.- Assistant Vice President, Donna M. Assistant Board Member and 20+ members

Reminder:  Everyone was reminded to sign in

Secretary’s Report: Debbie Freeman’s said the minutes of the last meeting were 12/23/2024

not sent out as usual.  Because, I was away, members of the activities board attempted to record the meeting of 12/23/24 and it did not record properly. I created a combination of today’s agenda and notes from the last meeting, from notes sent to me by Carl K.  I apologize for the inconvenience.   

The secretary’s report for today: 

• There were 37 new residents and sales this past year.
• Welcome Packet and future reference. Thank you for those that responded and if I did not hear from you, then I used last year’s information and with some help updated your organizations status.
• The “name tag idea,” it would be useful for events, gatherings and especially the Bayfest. Please contact Sue Cassidy, fill out the form and orders can be placed.

The minutes will stand as corrected and the new minutes will stand as posted.

Treasurer’s report: Karen Rimatzki reported a balance in our account of $9467.58, and included info on receipts and expenses, this of course does not include the monies for the holiday dinner, she is waiting on receipts for that.  Karen introduced herself as taking over and filling in for Shana, for now, and elections were coming up and the positions of Treasurer and Vice President will be open.  Karen asked that all approved expenditures and deposits be submitted to her for payment etc.

• Question was asked by Rhonda B. as to what does the Activities Committee spend the money on. Carl responded with numerous financial functions Activities handles: $400 for the holiday dinners; funds are distributed to anybody or group that do not have a special account, with approval; advancements for purchases for clubs or events; Music by the Bay, we cover up to $200 towards food entre`; Bayfest-food, tickets, set up etc.;
• Rhonda B. made a suggestion to sell popcorn at various dances and events. She was going to purchase the necessary supplies and discussion on popcorn machine availability handled. Also, decision was made to sell it at $.50 a bag. This was approved by members in attendance.
• $400 motion to be approved for George Mullen for Bayfest; to purchase games (all was lost in storms)

This report will stand as read and posted.

Co-Presidents’ Report: Carl K. explained that Jim G. was out of town, due to family needs; the memorial for his sister-in-law.

• Music by the Bay is January 16, 2025 and Carl reminded everyone that Activities donates $200 towards the food for all the these, and we have Music by the Bay all the way till end of April. Rhonda B. suggested having a pizza night for one of the Music by…., comments were made that someone always brings a couple to the event.
• Carl reported on the library situation; they had Tuesday, Jan. 13, 2025 scheduled with volunteers to move the books from Park Hall building to the Helm House. Construction was starting for the remodeling of the rooms.
• Pantry in the Park Hall Building: Carl let Kathy and her team know that with the construction planning, some of the work includes the removal of the Pantry because bathrooms, need to be ADA compatible. Carl asked them to

come up with an idea of what they need.  Vi asked for pull-out shelves in the kitchen. Carl suggested they draw up some ideas for the kitchen, bring it to Lowes or Home Depot and they will professionally put a plan together and then they can coordinate it with Optima construction crew and BOD.

• The library plan is to use the “Poker room, and the Art storage room” as the new Paradise Bay Library. Discussion included where to place the collected books, until construction was finished. Shelving units have also been delivered by Carl with the help of volunteers to the Helm House. Next step is to assemble the shelves etc. then

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  Minutes, January 13, 2025

Sue Cassidy and volunteers can start organizing the books on the shelves.  In the meantime, everyone is still asked to hold onto the books they have, as there is a huge amount to go through at this time.

• Bunni C. asked that table be left intact for future use regarding the Art group, especially with library and construction projects going.
  • Bill Nicholson (regarding: Paradise Bay Board of Directors) inquired on decisions being made regarding the construction work being reported with Larry M, Chuck M, and Carl K. and updated status of layout.
  • Anne O. said she will get with the B.O.D. and anyone working on library, and asking that the books and shelves be set up in the Poker room, rather than other areas, because they really are not going to be an inconvenience while work is getting done.
  • Kathy O. wanted to make sure we were not discussing the SaraBay books as well, and at this time was reassured.
  • Anne O. informed us that they are not taking the wall out between Poker room and Art room. Instead, they will remove bathroom and closet; this will allow access between rooms. Also, this way the construction work will take less time for completion.
  • Kathy W. brought up another question regarding activities going on (meeting for example) in the Helm house, and access to others wanting to get to the future library. Should there be a door near the entrance, where anyone can access the library without disturbing other activities? TBD
• Carl then proceeded to discuss upcoming Hot Dog Night, which was that evening, responses sound like a great turnout (which it was) and it would continue at this time as the 2^nd and 4^th Monday of the month. The event included games, cornhole, bocci, and more.
• Carl asked Lisa D. for update on dances and tickets~Lisa said anyone requesting refunds for this year’s dance events and tickets are already being processed the first set of refunds went out January 4^th, and the rest was to follow.
• Kathy W. asked was there any information or updates on Bingo this year? Carl and Vi explained all was destroyed, so a “no go” for this year. Anne O. explained a claim was filed, and because a lot of things were destroyed and removed by the Reclamation team; Rock Crew have filed a claim to reimburse us, there is hope.
• Billiards at the Helm House; Anne inquired on the usage of the Billiards and room at the Helm house, it is being used in general, but not scheduled. Kathy O. and Vi said there use to be a Women/Men’s League, but at the moments their area is being used for many purposes. Carl said they were more than welcome to make use of Helm house Billiards table, although Lee informed us that it isn’t full competitive size.  Also, at the Helm House, new ping pong paddles were ordered and available to share.
• Anne O. asked that someone look at the Helm House refrigerator, and the interior may look clean, but feels the outside could do with a good cleaning etc. Carl said he would get with the (Tom)Bocci team and they would handle it.

Vice President’s Report: Shana thanked Karen R. for taking her place handling the treasurer’s position.  That the Treasurer’s position is coming up for election this year, and Karen said she will fill in for her until then. The position is a 2-year run, Shana said she needed a year off, to spend time with family and enjoy life.

Vice President Assistant: Lee covered the repeated request of sending her all date, time and changes for any activity or events.

• Lee handles the maintenance scheduling; she is requesting anyone needing their service to fill out a request form and she will coordinate the ones needing their service. She is asking everyone not to contact
• Maintenance on their own. They have so many projects in the park that need to be handled, and the more time spent moving tables and chairs will only delay work in the park getting done. Like posts/signs/pavilion lot/halls/building work…called “Hurricane Recovery Work.”
• Lee has a plan laid out with maintenance; to have 4-5 tables left set up in the Park Hall building at all times, used for most general group gatherings. They can be rearranged by groups needing them that day. This would alleviate constant changes and extra work for either the maintenance guys, or Kathy, Sarah, Cindy and anyone else, plans are being processed on putting a PB book together for the sake of Maintenance crew, and groups with general set up plans again.

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Minutes, January 13, 2025

• Lee has asked Kathy and team to submit their schedules for February by Wednesday, January 15^th, allowing her a week to coordinate February’s schedule for both sides of the park.
• Dee found 6 tables in the laundry room and had them sent over to the Park Hall Building, and need cleaning.
• Billiards room at Park Hall Building: Kathy reminded everyone that the Billiards room is locked daily after 4 and on weekends, for a number of reasons. If they needed anything from the room, please get it early! Personal files, park records are stored there, and it is easy access through to the SB Rental office (walls).

Old Business: 

Update on the Thank you letters for all volunteers, food trucks and company donations.  Donna M. and Sue Cassidy have been handling this.  Donna said the project is complete, They sent off between 8-10 letters, list and information will

Karaoke Machine Update: Anne informed us that we can go ahead and purchase a karaoke machine.  Turn in receipts to Office for reimbursement.  She also realizes the CDs are gone too.

Anne needed an update from Kathy and Team on how many chairs and tables they have.  They came to the conclusion of about 18 tables and 160 new chairs.  New chairs have been ordered for both buildings.  Old chairs will be kept in laundry building for outside events and use.  New ones are not to be removed from the building they are placed in, for future reference.  Mark old chairs with a star, for housing.

BradenTrucky Food Truck:  were generous to us.  They supplied free meals (158 meals served), pay it forward and support this company.  They are back for the Westbound Dance and to top it off, there food is very good!   Send thank you letters to them as well.

The Open House-2024 - Kathy thanked everyone for the turn out and how great it was.  Kathy asked about thoughts on next year and plans for combining both groups again, in the future.  Idea will be tabled until a later “talk about.”  He also said when it comes time to work on Open House 2026, a committee should be formed from both buildings; they can communicate and coordinate the event so that all issues are recognized. Carl offered to share the expenses, but Kathy explained that for the past 3 years they have been doing a “Camp Host” system. Carl finished saying “If there’s anything good that has come out the hurricanes, it’s the blending of people!”

New Business:  

• Three signs are being ordered by Carl K. for regular yearly use for the Ladies Friendship club: The Craft Show, The Parkwide Sale, Hot Dog Sales; all was agreed upon and approved.
• Pantry in the Park Hall Building: Carl let Kathy and her team know that with the construction planning, some of the work includes the removal of the Pantry because bathrooms, need to be ADA compatible. Carl asked them to come up with an idea of what they need. Vi asked for pull-out shelves in the kitchen and then they can coordinate it with Optima construction crew and BOD.
  • Business Solicitation to be handled by Barbara G, Carl and Jim G. (usually make over $1000 on this) Raffles, baskets and prizes.
  • Golf Cart Rodeo usually there is one donated from a Golf Club company to use

Committee Reports:

Activities Posted

Art: Bunni C. Asked about the chairs with rollers, and if there were more, they would like them kept at the Helm House.  Anne O. recognized what she said.

• Optima Construction Crew~ Anne Osgood said they will be working on the three buildings, hopefully at the same time. Chuck is also working and go over the plans and needs. Anne said a proposal was submitted for a Warmer Vi and Kathy’s input was expressed and explained how it would not be a useful. They need a range, or something to bake in, even boil water! In the meantime, options like a roaster might be helpful.
• Anne~Fire Marshall~No contact: Anne said the B.O.D. are in serious negotiations with Fire Dept. and Marshall

 and has asked that no one contact them, other than B.O.D.  They will handle the decisions.

• Bayfest – Circus theme:
  • Business Solicitation to be handled by Barbara G, Carl and Jim G. (usually make over $1000 on this) Raffles, baskets and prizes.
  • Golf Cart Rodeo usually there is one donated from a Golf Club company to use

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                                                                                 Minutes, January 13, 2025

Committee Reports:

Activities Posted

Art: Bunni C. Asked about the chairs with rollers, and if there were more, they would like them kept at the Helm House.  Anne O. recognized what she said.

She also covered some of the upcoming ideas planned for the art club, for example; offsite excursions, the art show, and was looking for help on how to plan this and share the information.

Bayfest-Circus Theme: Carl K. went over the plans on some of the designated people that handle things at the festival, all of this will be thoroughly covered at the Bayfest meeting January 27^th, at 11:00 Helms House. Past volunteers in charge, willing to do it this year are asked to attend this meeting.

Bayfront Flowers:  Kathy Sparks said poles are up, waiting on deep freeze to pass and she can start work on Geraniums and flower pots.  At this time, she is preparing to purchase what she needs. Paradise Bay B.O.D. will pay for the pots, and Paradise Bay Activities will pay for the geranium plants.

Boating and Fishing: George Mullin -Beans and Franks event, 25^th of January, before the SB dance. Available 3-5 p.m., may set up tables outside too.

Coffee Hours-Activities Meetings: Coffee hour every Monday except the 5^th Monday of the month at 9 a.m. and will rotate hosting by Paradise Bay Activities groups and Sarasota Bay Activities groups.4

Craft Shows: Dee Majewski needs Craft signs for the show!  Carl said the Activities committee will handle that and pay for it.  The sign(s) have since been ordered, and were designed to be reuseable yearly. 

Dances: Lisa D.:  Lisa said the Terry Lee show is now presently sold out.  The Westbound Band, Saturday January 18^th will be our first dance of the season

Exercise: Barbara Giachetti is concerned about Paradise Bay’s classes she had for exercise and equipment.  Anne O. discussed what needed to be done with her, they will make room on the schedule to have her classes.

Ladies Friendship Group: Kathy Mullin February 1^st, starts at 8:30 a.m. Doughnuts and coffee in the morning, lunch, craft show, baskets and donations needed and a bake sale. 

Kathy M. needs a few volunteers still:  1 morning shift, 2 noon shift and 1-2 for cleanup.

Valentine’s Day Flowers:  we need volunteers for assembling vases and delivery of flowers. 

Parkwide Sale: 3/8/2025 needs signs! Carl said Activities will order a sign they can use yearly; Bunni said the Art group would help too!

Sara bay Co-captain: Kathy Ormiston thanked everyone for all the teamwork and full house attendance at the Open House, Sunday January 12, 2025. 

Upcoming dance, ice cream social and set up, and dance on January 25, 2025, 6:30-9:30 p.m. were covered.

She expressed their library room being locked after 4 daily and closed on weekends, if anyone needs equipment or stored stuff from there, please collect before the above times.  

Talent Show: Debbie F. went over the new addition to the Bayfest this year.  Rather than just Irish dance group entertain during the luncheon, we are coordinating a Talent Show.  This will be open to all residents and renters in Paradise Bay and SaraBay this year!  We are inviting musicians, vocalists, dancers, comedians, story-tellers, jokesters, magicians (after all it is a CIRCUS THEME) and more., information will be in the newsletter, Jim G. with an email blast, flyer and committee sharing… We can discuss this at the Bayfest meeting January 27^th, at 11:00 a.m. at the Helm House.

Motion to adjourn was adjourned ….by Ricky Baer

     2^nd by Peggy Baer                                                             Motion passed

Next meeting will be Monday at 10:00 a.m. January 27^th at the Helm House.

Bayfest Team Leaders Meeting to follow at 11:00 a.m., January 27, 2025 at the Helm House

Respectively submitted by Debbie Freeman, Secretary                                                       1/19/2025

Details

Last Updated: 19 March 2025

PARADISE BAY ACTIVITY COMMITTEE AGENDA

DATE: _ January 6, 2025

 Remind Everyone to Sign-in

• Call meeting to order
• Welcome and thank everyone for coming

***State their name and activity as this meeting is being recorded

• Prayer
• Pledge of Allegiance

Secretary’s Report………….

Minutes are posted…and emailed to all club representatives.......usually.

• Open House for new residents: January 12, 2025 – I got a headcount of 37 new residents; from Trudy, so we will have an idea of how many Informational packets I need to prepare regarding our Paradise Bay Activities, contacts, details and schedule.
• An email went out to all club representatives last week; asking them to update any information they want me to put in the Informational packet that we use every year and include (Contact, phone #, schedule, place etc.) Thank you to those that responded, if I had not heard from you, I hope you like the write up in the Welcome Packet. We have been receiving information regarding the Helm house and groups not comfortable meeting here. Any update on work for this building?
• Name Tag- I’ve had discussions with Sue Cassidy, the usefulness of these nametags at some of our events, especially the Bayfest?
• I have an additional “event sheet” added to the packets this year, a handy list of all the upcoming events I could think of.
• Carl K. gave me a basic list of what was discussed at the last meeting, 12/23/24. Unfortunately, they were unable to record the minutes for me. Here’s a summary of discussions.
  • Hot Dog Mondays 4:30
  • Open House Jan. 12 reminder from Kathy O. update
  • Tickets, Lisa $15.00 upcoming event. Jan. 18 dance, Westbound
  • Ticket sales Jerry Lee, Jan. 6
  • Jean Colson and Water Aerobics update
  • Christmas dinner set up
  • SaraBay and Tom Gath
  • Craft Show-Inside the hall, Tents, Security
  • Thank you’ Activities-$- Candles and Bags
  • SB Activities Calendar located on the wall between restrooms
  • Vi discussed SB kitchen paper products
  • New Years eve dance
  • ??

Are there any additions or updates, if not the Minutes will stand.

If there are additions or corrections, the Minutes will stand as corrected.

Treasurer’s Report

At this time, I do not have a Treasurers report.

Co-President’s Report(s)

 Vice President’s Report

 Vice President Assistants Report:

 Old Business

 An account of the extra chairs and tables in the park} laundry buildings? Park office area? Sara Bay building? (usable?) How many chairs do we still need for meetings at the Helm House? *** We seem to be missing chairs in the Helm house, there seems to be less now. We need chairs.

1. Calendar} Scheduling} have all the clubs, groups been in touch and confirmed their activities for this year with Lee?
2. Thank you, Letter Project Update, – for the volunteers, Food Trucks, Church organizations, Donations (Sue Cassidy and Donna Matteson) were going to establish this. Please see that Debbie gets a copy of the list and thank you, so she can keep it in the Activities Files.
3. Library and Art Room – Helm House Update -Any word on which room, meeting with BOD? I have been receiving messages from Bunni who is stepping in for Marilyn M. for the Art Group. She is concerned that they still have their art room to store all their paints, projects etc. I told her to come to the meetings, when she gets into town; and upon the BOD decision, we can proceed forward.  That there were numerous construction projects going on in the park. Etc.….
4. Karaoke machine inquiry? Conversation with Darr yet? Insurance settlement yet

 New Business

• I would like to add a Talent Show to the Bayfest, during the luncheon this year. We already have our Irish dancers; I would like to suggest a variety including Ukelele, Singers, Musicians, Comedians, Story tellers, Tap and Line dance and more? Maybe up to 10-15 minutes per group depending on how many signs up.
• To help with the issue with Helm house, the musty smell, etc. Could we get an air purifier or something?
• Paradise Bay Events in the future; A number of our Paradise Bay volunteers are use to making and preparing refreshments and treats for our Open House, Holiday gatherings, and social gatherings, in the past and I feel that we need to continue having them do what they enjoy doing. I have had members reach out to me on this topic too.

Committee Reports/Updates

 Motion to adjourn        

             

Making a motion for a vote:

 

 Motion is Made

Seconded - Discussion

Vote taken-show of hands or ballot

Details

Last Updated: 19 March 2025

Paradise Bay Activities Committee

Minutes of             , 2024

Meeting was called to Order at 10:00 a.m.

Pledge of Allegiance was recited

Present: 

Reminder:  Everyone was reminded to sign in

Co-Presidents’ Report:

Secretary’s Report: Debbie Freeman’s said the minutes of the last meeting were previously emailed and copies passed out at the last meeting.  Are there any additions or corrections, if not the Minutes will stand as posted. 

There were additions and corrections as followed:

The minutes will stand as corrected and the new minutes will stand as posted.

A motion was made, voted on and the “ayes” accepted.

Treasurer’s report: Shana Simison

This report will stand as read and posted.

Vice President report: Shana Simison There is nothing else to report.

Old Business:  None

New Business:  

Committee Reports:

 

Activities Posted

Bingo: 

Bocce Club:

Blood Drive: Susan Miller

Cards & Games: Joyce Farrington

Coffee Hours-Activities Meetings: Coffee hour every Monday except the 5^th Monday of the month at 9 a.m. and will rotate hosting by Paradise Bay Activities groups and Sarasota Bay Activities groups.

Craft Shows: Dee Majewski

Dances: Ron Prieskorn’s

.

Exercise: Barbara Giachetti

History: Brenda

Library: Kathy O.

Line Dancing

Luminaries: Anita Cook

Luminaires and Caroling Sarasota Bay:  Kathy and Jim Ormiston

Sara bay Co-captain: Kathy Ormiston

Shuffleboard Courts:  Chris Matteson

.Tee Shirts – Stronger than the Storms. Carl & Rosie Kerr

Water Aerobics: Jean O.

Meeting ended with a prayer from

Motion to adjourn was adjourn….by

2^nd by                              Motion passed\

Next meeting will be Monday, December    , 2024 at 10:00 a.m. at the                         Helm House.

Respectively submitted by Debbie Freeman, Secretary                                                       /2024

Details

Last Updated: 19 March 2025

Paradise Bay Activities Committee

Minutes of December 9, 2024

Meeting was called to Order at 10:00 a.m.

Pledge of Allegiance was recited

Prayer was lead

Carl asked that every one sign in…

Present:  Carl Kerr Co-President, Jim Graft Co-President, Debbie Freeman Secretary, Donna Matteson Board Assistant, Lee Stephens Calendar, Events and 23 other members

Co-Presidents’ Report:

Jim G Co-President: started the meeting with the discussion of where the meetings are to be held, and the confusion of why we were moving from one building to another.  Due to consolidation of scheduling and accommodating all groups and meetings, we had to factor in what is best for this year’s activities.  Jim has repeatedly mentioned throughout meetings that we would need to be flexible and that things could change weekly, daily etc.  But, in conclusion today we find Helm House may be the answer.  Timing is good, room is available, with the exception of a couple special meetings that may change timing a little in the future.   There is a need for more chairs and possibly more tables.

Sue Baker-SB & Woodshop said there are extra chairs over at the hall, we can use, because new ones have been ordered for Sarasota Bay Hall.  That idea was “stumped” due to the “blanket group” meets and they need them.  So, we will continue to look.

Carl K also added to this by saying Helm House has “inside bathrooms and walls” another asset compared to SB hall or outside choices…

Jim G. second topic was the mass email situation.  At this time, Lee is being overloaded with emails regarding mostly the calendar and scheduling.  She has a plan, and it is in process with Paradise Bay groups, and now she is going to work with Sarasota Bay groups.  The idea will be to have 1-2 representatives handle all the messages from SB, and they then send a refined list to Lee, whether it is inquiries or confirmed information pertaining to a club and more.  Jim also emphasized a regular deadline day (Wednesday’s) of each week to have all information submitted, allowing Lee enough time to work on possibly processing all the park groups requests each week by Friday.

Kathy O. SB co-captain said she will redirect all their group’s emails and they will handle them first, and forward necessary information to Lee. 

Sarah K.  SB co-captain also mentioned that they will alert Lee and those on the Activities Board list of any necessary cancellations, or changes by email as they come in.

Please note:  this is a voluntary position, and she is doing this on her own time. But thankfully with the help of the SB co-captains and all of you, they will make everything fit “in the calendar!” In the meantime, patience with a smile goes a long way.

Carl K Co-President: asked about the Open House on Christmas eve at Sarasota Bay Hall.  Discussion covered the caroling and treats afterwards and all are welcome to join.  This then took the topic of Open House to the January 12, 2025 which will be called “Activity Open House.”  Topic was covered by Carl, Kathy and Lee with assist from Donna M. and myself.  The Activity Open House is a welcome meet for all the new residents in the park.  This year we will merge both Paradise Bay and Sarasota Bay and have one Activity Open House. 

Secretary’s Report: Debbie Freeman said the minutes of the last meeting were previously emailed and copies passed out at present.  Additional copies will be available at future meetings. Minutes are also sent to all individuals on the Activities lists before the Monday morning meeting. I now have access to making copies in the park office, so I won’t be using my printer at home.

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Lee S. asked everyone at the start of the meeting to please state their name and group, as both Debbie F. and herself are still working on getting to know all present.  She mentioned that I would be attempting to collect as much information from the meeting as possible for the report, and it would help if everyone would allow time for each person to speak, so we can get each person’s report.

Kathy O. inquired about the Line dancing meeting that was already held earlier in the week and wanted to know the details of the meeting.  I informed her, that “we” don’t have that information, we are not in attendance for those meetings.

Anita C. left a Unity picture with me to share, and if any one has a use for it, I have a few copies.  It might be a cool symbol for project in the park??

My apologies for the last meeting minutes, I forgot to include my report. I had an idea regarding the Hurricane effects on all of us.  I thought we should come up with something for Team Reach, like a Blog…where information and everyone’s pictures could be shared.  Anyone that wants could add their experience, safety tips, pre-cautionary steps, dos and don’ts around electrical items inside the house and outside.  What to do with debris, mold and more.  To talk about the park and how it looked, and what we saw, or did. What the volunteers did for Sarasota RV Park, saving SB hall before the Reclamation Organization to it, (once we knew what they did at PB), street by street clean up, Helm House, Wood shop, the scrap pulled out of the bay, the Food trucks and supplies. The volunteers and church groups that came into help.  No power for days, weeks, water shortage, the “Million Dollar Lot”

So, in a couple conversations that overlapped with Brenda in the Historical Group and other members, we will have to work on this!

• We came up with still sending all information to Brenda O. to be document in the History files

She has been requesting all residents that were involved share their experiences, so they can document it in the History of the Park, she has been talking about it at coffee hour, and having it promoted through Facebook and the Newsletter.

• Set up a Team Reach site that has become quite popular (BUT MUST BE POSITIVE, OR WILL BE REMOVED) where pictures can be downloaded, and useful information can be shared
• A resource/A handbook ~ a helpful tool, should we ever face a hurricane again. We will have information out there others can read, for those inexperienced with before and after effects of hurricane floods and devastation. There’s a lot of “Did you Know how to” …that I didn’t know and learned quickly in the two hurricanes!
• Sue Cassidy also mentioned the Food Truck volunteers, Church groups, supply donations; did we send out Thank you letters? Again, part of the plan, they need to be remembered. Sue C. and Donna M. have volunteered to handle the Thank you Letter project, and they will go over the letter with Carl K before sending it out etc. (A List of the Volunteer Groups is Needed!) If you were here, and remember them, please share the Group, contact etc. with Sue C. or Donna M., Carl K and myself (Debbie) and Brenda O. for records.
• Sarah K. also mentioned the volunteers that worked on the park and the buildings; their names? Holding onto the memories we have from this experience and positive stuff to share.
• Carl K. suggested a site “Team Reach Historical Group”, to help Brenda, but with the external sites, and it could be useful to make sure everything was cross-referenced with her for the Historical records. Perhaps put a team/committee together for that. This way anyone can have an easy access to pictures etc. in our park history.  (I myself (maybe I’m just an airhead), but at the moment how would I see records, pictures, or documents stored through the History group?)

Anne O. brought up the question of how to consolidate pictures and information regarding the Hurricanes and the aftermath, so that emailing them etc. would be easy?  (Knowing that there

Page 3                        Paradise Bay Activities Committee Minutes

• is “a lot” of information accumulating) Carl had volunteered to handle it, but that was squashed, and redirected to be handled by Brenda O.
• Bonnie (I may have the name wrong) suggested a great idea…creating a site and calling it “Hurricane Survival Stories” and this too could be put on as a Team Reach site. People could write stories, download pictures etc…and we can share these memories.

Obviously, we have a project to work on, how it will develop; we will brainstorm and pull it together with all your help.  Jim and Carl both agreed on this.

Additions and corrections were inquired of, and there were none, other than the secretary’s. The minutes will stand as corrected and the new minutes will stand as posted. A motion was made, secretary’s report is finished.

Treasurer’s report: Shana Simison was not available due to another appointment. 

Carl K. spoke for the treasurer’s report: We have $10,604.03 in the Activities account.  Paradise Bay Activities purchased the doughnuts for last Monday’s coffee hour.  That was 6 dozen doughnuts at $58.00.  Comparison discussion on where doughnuts are being purchased between Kathy O. and Carl K. was covered.

This report will stand as read and posted.

Vice President report: Shana Simison was not available due to another appointment.

Carl K. there is nothing else to report.

Old Business:  None

New Business:  Deb F.  In the upcoming future, I will possibly be working with the Sarasota Bay Activities group to embroider their sweatshirts.  There may be a need for other groups that needed embroidery work done in both parks, that they can contact me at deb.celticstitches.com, 810-441-5343 or check out the website first…. www.celticstitches.com.  I would also be interested in the idea of Paradise Bay Park having their own sweatshirts etc. with the Paradise Bay logo, which I can do too.  If there is an interest, I am available….

Committee Reports:

 

Bayfront Flowers: Kathy Sparks talked about the work on the Bayfront, and the process of the posts being worked on.  She won’t be able to work on flowers for awhile yet.  But, at the moment, Kathy has no pots, all the terra cotta pots etc. are gone, again due to storm and cleanup. She was told to put an itemize list together, submit it to Kathy in the office first to be handled by insurance.  If she still needs help, let Activities know what she needs and the costs and it will be handled.  Past orders handled by Tom Colson, estimated a need for about 50 pots.

Bingo:  Carl K. Bingo is still at a standstill, no machine, no bingo? But Carl and Tom B. are going to have Hot Dog Monday Nights, twice a month.  It will be the 2^nd and 4^th Monday of the month, from 4-6 p.m. in front of the Sara Bay Hall.  Carl suggested they might add cornhole, or games to the evening as well?

Blood Drive and Health Fair: Susan Miller is in contact with the Health Fair Organization and they need confirmation on tables, vendor capacity for the SB hall.  This is a huge fair and they rely on us

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availability.  Kathy O, Sarah K, and Sue.B.  Are going to get the details and layout ideas, on the number of tables the hall will hold, options for tents, the vendors bring their own tables.

Jim is going to check out the laundry area and Helm house and get a tally on what we have as far as tables, tents and chairs for this event and all future activities use.

• Health Fair – February 20. 2025, 9 a.m. – 12 noon
• Blood Mobile Drive – February 20. 2025, 9 a.m. – 2 p.m.

Boating & Fishing: Rhonda Bowling Was confirming the information that B & F were still having their Beans and Franks dinner on January 25, 2025. She was checking because of the dance held the same night in SB.  Everything is confirmed and dinner will be from 3-5 and as Food Truck afterwards for the dance!  There was a 9 a.m. meeting Wednesday, all welcome.  Topic regarding the work on the posts, docks and where the park stands; the Frank & Bean Dinner, the Fish Fry,

Cards & Games: Mary Fox – Euchre - Mary was inquiring on the situation for the Euchre group that met on Monday nights at PB hall.  She has about 20-25 card players once the season gets going., Lee S. said the two choices at this time are Helm House along with the other card games, on Mondays and Fridays.  An option for Monday evening at the Sarabay Hall at her usual time was found.  With 20-25 people in this group, more tables and chairs will be needed.  Kathy, Sue B, Jim and Anne and a number of others covered that, more chairs and card tables are needed and are ordered, if more are needed; Anne O said she can get Kathy in the Park office to get them.…

Rhonda B. was also wondering if the Euchre group would consider having a Euchre Tournament.  Mary F. said her group are dollar type players, simple euchre game night.

Coffee Hours-Activities Meetings: Coffee hour every Monday except the 5^th Monday of the month at 9 a.m. and will rotate hosting by Paradise Bay Activities groups and Sarasota Bay Activities groups.

Craft Shows: Dee Majewski covered the plans, inquiries and requests, she is also going to confer with Cindy Bogen on previous years Craft show set up etc.

• February 1, 2025 Craft Show
• January 31, 2025 Vendors set up 12 – 3 p.m., building will be locked down the rest of the evening, no one can get back in, not even with their fobs.
• Dee needs a layout plan for the tables too, which Kathy O. is sending her a copy too. Jim G. mentioned the option for 8 tents if needed, that can be set up.
• Peggy B. Friendship club will be handling a “Carry-out luncheon” with the Craft Show. Like in the past, they will be serving barbeque chicken and chicken salad sandwiches. There will be a bake sale too.  Kitchen at SB can still be used for set up and display, again no cooking.
• Dee needs help with a few names on her list that she has no information on, and needs to get with Jean Colson or perhaps the office for information.

Friendship:  Peggy B.  let us know there are no Welcome bags, nor mugs, a loss due to the “usual.”

These are given out to the new residents in the park.  Sue C. and Donna M. are going to working with the Friendship club and they need to figure out what they can put together…Ideas were being discussed, Lee mentioned there being mugs in a box in the Billiards room area, they would get together on that…

Golf: Jim G - Golf meetup weekly at Ironwood, Bradenton at 11:30 a.m. with a tee time starting at Noon sharp, and there are no club fees.

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History: Brenda – See notes in Secretary’s area.  A lot of the history information has been covered there. Brenda has been sharing information at coffee hour too, regarding everyone sharing their experiences of the Hurricanes and the History group will document them.

Jam Sessions: Sarah K.  informed us for the rest of December, Jam sessions will be cancelled.  Start up first Wednesday in January, 2025.

Library: Sue Cassidy question the state of the library and the books in Sarasota Bay Hall, and has volunteered Anita Cook, two other ladies and herself to do the “visible and ready” for shelving review of books.  She was inquiring on where they could set up and when…a number of options are being discussed:

• Tables in Sarasota Bay Hall or Helm House – not feasible
• Instead of two libraries in the future, we will have one
• Helm House looks like the best place for a future library. The house is still under repair in numerous areas, (including the floor), but possibilities of using the art room, or the sewing (craft) room for a library sounded positive among those at the meeting.
• Anne O said before we start moving ahead on an idea, the Executive Board has already been discussing this situation and a plan too. Carl K. asked Anne to push the library situation at their next meeting. He offered to put a committee together to handle the work on the library shelves etc. once they resolve the room choice. 
• Kathy O. told Sue C. about Kaye Rowe, she was the librarian for the SB library. She suggested Sue reaching out to her and having her join their team of volunteers working on the books.  Sue C. confirmed that she will do that!

Inquiry was made on what to do if there was an overflow?

• Sue M. suggested a Book drive, whether it is in the spring or next fall for Books and Puzzles. She is sure there is plenty of books etc. accumulated in this park that could be recycled. This was agreed to be a great idea!
• Trash to Treasure building – Sue B. said not feasible for the Book Drive, that place needs a lot of work! TBD

Mah Jong: Donna Matteson – None scheduled for the rest of December, due to the holidays.  We will start up again in January, 2025.

Music By the Bay:  Jim G.  mentioned now that the million-dollar lot has been cleared away, Marilyn has her porch fixed, that they can now have Music By the Bay, this Thursday, December 19 2024.

Sara Bay Co-captain: Kathy Ormiston Topic – maintenance scheduling.  Kathy said if anyone from PB/SB schedule hall set up, please make sure you allow time for set up and breakdown in your scheduled time.  If you are requiring the help of Maintenance, they are available daily till 4 p.m.

Kathy O.  Meal preparation reminded everyone that there are no stoves at the SB hall, nor use of water in the sinks. 

Sue B. informed everyone needing a way to cook, will have access to “outdoor burners, cooking style!”  Sara bay has (2) Blackstone grills, Paradise Bay has (1) Blackstone grill, Sue has the key to the shed that contains these grills, and “if you share nicely, she will share the key access” 😊  As far as water usage…water hose and buckets!  The kitchen is still available for prep work, fridge works…

Shuffleboard Courts:  Chris Matteson The request for $400 for the Christmas dinner at the Sarasota Bay Hall had previously been approved by Carl K. but, Chris was finalizing it at the meeting.  Jim at that time was not aware of the request, but after discussion, everything continued as an approval. Discussion was held regarding the plans for the dinner and the funds with Carl, Jim, Kathy O. and Vi.  Carl said the Park covers the main course (meat) for the dinner, Paradise Bay is contributing $400 and Carl asked what was Sarasota Bay contributing? 

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Sue B.  explained they usually charged $5.00 p/p, but are waiving that this year.  If there should be a shortage, they will have to go “begging or something.”  But they will handle it.

Vi Bonnema is handling and coordinating the dinner for Christmas.  Chris M. asked what can they bring?  The ladies usually like to bring desserts etc.  Vi said no desserts, no food, just bring your bodies.  She said the only thing they need to bring is JOY!

Tee Shirts – Stronger than the Storms. Carl & Rosie Kerr Tee-shirts on sale, ends this week, but we have a few left and can be picked up at Seagrave 54.  Contact Rosie or Carl for information.  Tee-shirts are $20 and V-necks were $30.

Water Aerobics: Jean O. 9 a.m. gathering, pool water is still a little cool, considering the cover was not put back on it over the weekend and construction continues in the area.  A 10 a.m. aerobic group is usually established in season, but that will only happen if there are enough people and a volunteer to put the music equipment away when finished.

Wood Shop: Sue B. Inquired if there will be an Italian Dinner this year.  Lee S. confirmed that there won’t be one, Kathy O. said to accomplish that they would need 230 orders to break even.  So, with that Sue I. requested the February 8^th, 2025 date for a Zita Dinner with salad and dessert. One that was done years ago in the park.  The wood shop losses are over $3000, and this would be beneficial to their club. Date is available, Carl and Jim agreed this would be a great idea, the date is available, plans can be made.

Motion to adjourn and 2^nd                             Motion passed

Next meeting will be Monday, December 23, 2024 at 10:00 a.m. at the Helm House.

Respectively submitted by Debbie Freeman, Secretary                                           12/15/2024