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Last Updated: 19 March 2025

Paradise Bay Activities Committee

Minutes of November 11, 2024

Pledge of Allegiance was recited

Present:  Jim Gath:  Co-President, Shana Simison:  Vice President, Debbie Freeman:  Secretary, Treasurer:  Shana Simison, and 25 others

Secretary’s report:  there is no secretary’s report, other than an email was sent out to all club members of the minutes of the last meeting dated 3/25/2024 by Karen Rimatzki, so the minutes will stand as posted.

Treasurer’s report: there is no new treasurer’s report for the Activities Committee.  But again, we would like to let everyone know that Shana Simison is our Treasurer, now. All receipts, requests for money and financial information are to be directed to Shana Simison at #61 on 2^nd street. Shana has been handling the books. This report will stand as read.

Co-Presidents’ report: Jim Gath’s discussions were:

Signing up on Paradise Bay email sites, and making sure you are getting all the latest news and information.

Vice President report: Shana Simison said there are no additions to the report, so report will stand as read.

Wendy Graf:  As most of you know, Wendy was not well, and her husband contacted Jim to let him know.  So, at the meeting today Jim let us know that Wendy had succumbed to her pancreatic cancer in the past week or more.  Please take a moment and keep her in your prayers, no more pain for Wendy now.

Old Business:

There was no old business discussed, as things have changed a lot due to the hurricane effects to the park and its amenities.  Accommodations and scheduling have to be re-evaluated that all clubs can receive time and attention.

New Business:

Where to have activities:

As it stands, Paradise Bay Hall looks like it is off limits for this season, due to construction is slow, (but there’s hope it will be ready by the end of the season.)  Questions were asked could the hall still be used for meetings as it is?  Jim suggested there are possibilities but:  there are no chairs nor tables, no a/c, no heat but you can bring a blanket or what you want to set up. (*still see Lee for scheduling)

Helm House-has 3-4 rooms, the larger rooms can hold 10-15 people per room.  The other room can hold 2-3 tables for an activity.

The Million Dollar Lot Building Project: That’s difficult to build right now, as the area is indisposed, so that one is on hold…

Music by the Pool: Jim said we are looking at the EPT area, back in the corner, discussions were covered with everyone present on suggestions and ideas on how to make this happen.  Ideas include; a portable stage (which Jim says there is one here in the park somewhere,) electricity, having it by the pool, (which that was eliminated, due to no food allowed in that area). Musicians that would we would invite to entertain are Scotty, Ron, Raymond, and Dave Brown.

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Finally, Jim mentions again contacting Lee for meeting spots and times, keeping an eye on your emails from Paradise Bay (office)

Committee Reports:

TeamReach Clean up-Sarah Kohler has asked if any of you have old business or comments, or questions that are no longer valid on TeamReach would you please remove them. We would appreciate it, if you would remove them regularly, as Jim and Sarah handle it and will continue to send a message out on TeamReach regarding the removal of outdated information, too. Sarah said she was available for questions and assist regarding this too.

Activities Posted-Lee Stephens regarding reservations for activities, she will not be looking at posts on TeamReach.  You will still need to contact Lee directly if you want something reserved.

Sarasota RV Park Facebook-Cindy Bogen mentioned another avenue for seeing events that are being posted.

Travelaires Program: Mary Lou Mast asked about their schedule and Lee explained there is a meeting afterwards for the calendar and scheduling with the Sarasota folks, and she said she still has the program on the schedule for Travelaires.

Mary Lou asked about the storage unit by the laundry mat, whether the tables and supplies are still there.  She mentioned the Travelaires kept a lot of their storage there too.  Jim remarked that they may be in trouble regarding their expectations, but they can check in with the office for a key. Jim said some of the tables and chairs in there, and he believes they have survived.

Constitution Class:  Kathy Harris and Lee confirmed that this class will still be scheduled and hopefully at the Helm House.  Jim explained that the Helm house may not look perfect, and work will be ongoing, but he has talked with the office and requested that the Helm house be a priority on their list of finishing the work.  Neither of these clubs are starting till January, so there is time.

Coffee Hours-Activities Meeting: Sarasota Bay has their coffee hour every Monday at 9 a.m. Paradise Bay had theirs at 9:30 a.m.  Jim commented that the coffee hours will be melded together for the season. But Lee let Jim know that this will affect the Activities Meeting twice a month on Mondays, so a decision was (possibly made/not confirmed) to have our Activities Meeting held at 10 a.m.  TBD!

Boating & Fishing Club: Ron Prieskorn told us about the docks that were destroyed along the shorelines, the guys that work the bigger machines have the stages ready to put back in.  But we are waiting on the crane and hoping for that sooner than later.  Once the docks are in place and boats in water, the club can start to offer our normal activities. 

Frank & Beans Dinner Ron says historically, the Boating and Fishing club run the dinner on January 25^th, 2025 and we know it is going to overlap with Sarasota Bay’s Dance that evening.  Ron has asked Cindy, Sarah and the Activities committee to work with them on coordinating this event.  Ron feels it can still be done and was wondering if they could run the Frank and Bean’s event earlier in the day.  Possibly set up tents, do a “Take-out” order, served from 3-5 p.m. rather than the usual 4-6 p.m. before the dance starts that evening. A suggestion by Jim and other members was made that Franks & Beans could be the “food truck” venue for the dance that night.  All agreed, and Ron was happy with the idea as long as there is money involved.

Boating & Fishing Club are having their meeting on December 10^th, and would appreciate confirmation on these plans, so they have time to start making arrangements with club members at the December meeting.

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The Easter Dinner was next on Ron’s list; traditionally this is hosted by the club too, but the Shuffleboard club is going to help them out and they are going to sponsor it this year. That will need to be changed on the calendar schedule too.

Italian Dinner: Jim Gath said that he has not talked to John Maddy. about the dinner yet, and that he thought John was going to resign, but Jim knew the crew he used to have help him, and are still in the park.  There is the possibility of us still having the Italian dinner. TBD.

Shuffleboard Courts:  Chris Matteson asked for $400 from the Board to help cover food supplies for the meal for the Thanksgiving Dinner.  Jim Gath had already approved the funds at the last meeting, November 11, 2024. Reminder for signup for attending the dinner needed to be done by November 21st.

Shuffle Board Courts: Chris continued then to discuss the shuffle board courts.  The courts are not playable at the moment, there is a lot of clean up to be done.  A work day is scheduled for Saturday, November 15^th. 

Golf League: Jim Gath said golf started last Tuesday, 11/5/2024 and are meeting every Tuesday at Pinebrook Ironwood Golf Club at 11:30 a.m., just show up, ready to play.

Water Aerobics: Jean Colson announced water aerobics started today at 9 a.m. and the notifications are in the TeamReach, and she had sent a message to the office and it may not have been sent out.  She said the pool is great, never has it been so clear, there were only a couple there today.  Jim will send out another email blast to let everyone know.

Wood Shop: Vickie LaMotte spoke for the wood shop members.  Numerous tools were destroyed, lockers are water damaged too.  If anyone has things in their locker, they need to be removed by Wednesday or all will be thrown out once we start working on the locker areas.

Most of the stuff in the Trash to Treasure building is gone, they were damp, damaged and moldy, including tables.  Vickie asked how do they go about replacing the tables, and does the Activities committee have tables from the Paradise Bay building available.  Jim, again explained that insurance company brought in a Reclamation group that clears out “EVERYTHING” after a storm and that is exactly what they did with the Paradise Bay Hall.  Tables, chairs, decorations, kitchen, memorabilia, and more are all gone.  Vickie was told to check with the office for information on what the wood shop needs to do regarding replacement of lost and destroyed items. 

Vickie also asked about damage to some of the areas in the wood shop too, and who would be responsible for that?  Jim explained that work is ongoing every where in the park and some is volunteered and some should be directed to the office.

Bocce Club: Tom Billings is having a meeting 20^th of November at 10 a.m. to see how many people will be available and playing this year.  The courts are not terrible, but are playable.  Tom said they have $700 worth of sand in the Helms garage that they can add to the courts.  They will gradually be back to tournament level this year.  “Bocce with a Twist”

Bingo:  Joyce Farrington asked should each activity group get the items they need for their club, or do they need to have it approved in the office, and/or contact the activities committee?  Jim said it probably would be a good idea to check in with the office before you purchase the items you need.  Jim also said they would take care of it if you need it, and they will go to the office if there is an issue, and explained there’s money to go around!

It would be a wise idea to get an estimate of all the items a club needs and submit it to Jim, Shana or the Office, first.

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Waterfront Worship: Dan Smith said they are having a service, Sunday November 17, 2024 at 4 p.m. at the Sarasota Bay Hall.  The theme is Reflections Thanksgiving Worship, and he said we have something to be thankful for; we may need to think about it, but we have not lost any lives, and that is

a start.  He also mentioned the people he knows people that left their house in a mess for example, and are out on the streets the past few weeks helping others first. Dan emphasized how much his wife, himself and others appreciate this community and the activities, the coordination of the clubs and what they do for all of us.

Sunday worship will start up the 1^st Sunday in December at 10 a.m.  It will be a “storm series” so bring your lighthouses with you.  Our goal will be to attempt to gather near the Canal and Bayview Street area.  If there is a weather issue, we can meet at the Sarasota Bay Hall.

Luminaries: Anita Cook has updated Carl Kerr and the office on the Luminaries plans for December 24^th.  She has purchased over 200 decorative bags and sets of battery lights for Christmas eve, to light up our streets and “let our lights shine.”  She also has 150 jugs for those that like that style, but those are also used near the entrance areas to the park.  Everyone can pickup their bags and candle-batteries at the office. Volunteers needed only for the main entrance and street areas.

Lee mentioned there was a drone picture from last year of the luminaries and it was beautiful!!  Anita went on to tell us that Don Howard was one of the first one to start the Luminaires in the 90’s, but it has been noted that Anita has been doing it for over 20 years.  She is going to put a little history “tidbit” together regarding the luminaires.

Luminaires and Caroling Sarasota Bay:  Sarah Kohler said there will be luminaries on the three streets and caroling.  Jim and Kathy Ormiston will handle the luminaries.  Sarah has invited everyone to join them, especially with the caroling.  She also mentioned there would be cookies, brownies and hot chocolate.

Newsletter:  Sarah Kohler says Veronica McManus is doing the newsletter and it is wonderful and can be found on the Paradise Bay website.  The deadline for Information to be submitted to Veronica needs to be submitted before November 26, 2024.

Tee Shirts – Stronger than the Storms: Jim reminded everyone of the tee shirts that Carl Kerr worked with a tee shirt company on a design for our park.  Originally an order has already been placed and closed.  Information is available on Team Reach and through an email and now we have a print out, with a QR code that you can use to place an order with his second round.  His expectation for that will be around the end of November.  These shirts are part of a fundraiser, where part of the money goes towards helping others through the hurricane situations.  The shirts are selling for $20.00 each.

Start Up Dates Activities: Sarah Kohler reminded the groups to let us know if their activities have started up. Joyce Farrington said some of the card and game groups will be starting shortly.  Dominoes, December 5^th at 6 p.m.at the Sarasota Hall.  Nickle, Nickle, December 6^th at 6 p.m. at the Sara Bay Hall, Hand & Foot is usually Tuesday, but that is on hold; Mah Jong, Friday, December 1^st at 1 p.m. at the Helm house.  All possibilities to be confirmed after meeting with Lee, Sarah, and Cindy.

Line Dancing: Pat Green asked if Flo will be starting line dancing in January.  Lee confirmed that it is on the schedule, starting Tuesdays, January 7^th from 1-2:30 p.m.

History: Brenda Ocenasek is looking at any history related events in the park from the past to share with the History club.  Most of the collection was destroyed in the hurricanes.  Jean Bogan mentioned that there is stuff in the Sarasota Hall that would be of historical benefit to share.

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Anita Cook added to that:  she has taken all the VHS tapes and photos from 1970-2012 and 1980-2004 and this past year has been having them digitized (unbeknownst to the storms coming!) 

Blankets:  Kaye Rowe will be having a meeting December 2^nd for the blankets this year.  She also inquired about turning in receipts regarding the materials lost and again was redirected to the office for that.

Christmas Decorating:  Lee Stephens said the Bridge Street Church, Love Happens Week group may be here in December to decorate.  Rhonda Mast inquired about what we have in decorations and volunteering.  There are no decorations left at the Paradise Bay Hall, and no tree at either hall.  But we do have some tree decorations.

Library: Cindy Bogan said they have all the books from the upper shelves saved from the Sarasota Bay Library.  So, they are not in need of any donations at this time.  Joyce Farrington did ask if they needed puzzles and Cindy said the hall cannot take on any more stuff at this time.  Hold onto it till a later date. TBD.

Insurance/Reclamation Topic: Jim Gath explained how the insurance and reclamation company works.  Unfortunately, it isn’t exactly the way we would imagine.  They do a thorough job of cleaning out a building, especially if there is mold and dampness, and with that there was some minor damage done by the company in the hall.  This of course is being handled by the office.  Due to their cleaning, there is nothing left, almost everything was cleared out and disposed of.  There are no tables, chairs, kitchen ware, decorations, club items, and more.  So, for each of your clubs, again please put a list together of what you are missing or lost due to the storms and submit it to Kathy in the office for compensation.

Entertainment:  Rhonda Mast inquired what was happening with dance and entertainment?  All entertainment, and dances for the Paradise Bay Hall, Fun & Fitness, and Karaoke at this time are cancelled per Darnel Darr.  Information has been sent out by email, newsletter, and on the Paradise Bay website also, regarding the prepaid dance and entertainment tickets by Darnel and Lisa. Lee Stephens mentioned trying to get Karaoke back on the schedule, that it could work’s… Outdoor ideas for dance events are an option that is being considered for dances too.

Bible Study-Hymn Books: Sarah Kohler said bible study for men and bible study for women will be in the pool room, Wednesdays, starting January at 10 a.m.  Sarah was happy to tell us that the hymn books survived the storms.  We can still sing!!

Patriotic Program: Kathy Harris received confirmation regarding the Patriotic Program.  It will take place February 27, 2025.  Further details on where and time are coming.

Fun & Fitness: Pat Gardner, exercise and workout is waiting to hear what can be done for a schedule for this club.  Lee explained they will be working on the schedule that day, after this meeting with Sarah, and Cindy. Their goal is to merge as many activities as possible into a schedule within the building spaces they have available and to work on a reasonable but limited amount of time for each club.  Their goal is to see that no one group will be left out or cancelled. 

Ladies Pool: Kaye Rowe from Ladies Pool is on hold at this time because the pool room is the temporarily being used for the park office files, and major records, while the park building is under reconstruction.

Activities Committee:  Jim Gath commented at our last meeting and I just want to remind everyone what he said.  If there is construction going on in an area where an activity is scheduled, the construction takes priority.  We want the work done…Everyone needs to be patient, to share schedules of activities to be sorted properly for the calendar.  There is going to be a lot of changes and challenges this year, but we can do it!

Meeting ended, no motion to adjourn was set….

Next meeting will be Monday, November 25, 2024 at 10:00 a.m. at the Sarasota Bay Hall.

Respectively submitted by Debbie Freeman, Secretary

Details

Last Updated: 19 March 2025

PARADISE BAY ACTIVITY COMMITTEE MEETING

DATE: _October 31, 2024_

• Reminder to Have Everyone Sign-in
• Meeting called to order by Jim Gath 2 p.m.
• Welcome to everyone for coming.
• Present: Jim Gath, Lee Stephens, Shana Simison, Cindy Bogen, Debbie Freeman, Tom Farrington, Joyce Farrington, Jean Colson, Susan Miller, Tom Billings, Brenda Ocenasek, Anne Osgood, Melissa Coleman, Cheryl Jones, Doug Jones, Ron Prieskorn, Dane Bertha, Kim Sease, Helen Carroll, Vicki Lamotte, Veronica McManus, Dan Smith

Committee Reports/Updates

Bocce – Tom Billings: Discussed getting upcoming meeting information for clubs; Lee Stephens

confirmed with Tom that Bocce League will start up January 8, 2025.  Tom will get his information to Veronica McManus, our new editor for the Newsletter for PB/SB.

Newsletter PB/SB – Veronica McManus:  Veronica introduced herself, and asked that we introduce ourselves at the meetings for a while till she gets to know everyone, and informed us of the newsletter schedule etc. and that there would be one this month. A good way to help get us back to normal.

Boating & Fishing Club – Ron Prieskorn: Club Meeting Tuesday, November 5, 2024, fishing contest for November cancelled and they will keep everyone posted regarding December.

Ron informed us that George Mullen (secretary) will get articles to Veronica McManus (Newsletter) regarding Boating and Fishing Club events too.

Waterfront Worship - Mr. Al and Dan Smith: Both would like to have a church service in the Sara Bay Hall, on November 17, 2024 at 4 p.m. this has been confirmed and is on the calendar with Lee Stephens, and the theme will be “Reflections and Worship.” Dan, has also said it is not conducive to hold waterfront worship at present, and would like to wait until January 5, 2025 to start. 

Discussion was brought up, on service for Thanksgiving and Christmas…TBA at a later date.  Tentatively, discussion was continued that perhaps another area not on the waterfront could be found for worship service, so the option has been left open to be reviewed.  Dan also inquired into a possible Christmas singing theme, hot chocolate etc.  that too will be a TBD…possibilities!

Roxanne Knowles, asked Dan is there any chance they could move the worship service to another area and why wait till January.  Lee spoke with Dan on Friday, there is now tentative plans for a worship service December 1, 2024 an area soon to be resolved.

Sara Bay -November/December Start up – Cindy Bogan:

• Cindy told us that Sue Baker (catering business) is preparing the Thanksgiving meal at the Sara Bay Hall, for everyone, and she doesn’t need a kitchen! There will be 2 seatings/set-ups.
• Also, Marilyn Rotman and Vi Otteman will be preparing the Christmas Dinner starting at 1 p.m. and there was discussion of having 2 seatings in the Sara Bay Hall for this too. (two committees coincide) Discussion was brought up regarding the kitchen, “stove not working, fridge is fine, but it’s not a working kitchen at the moment.”
• Cindy wanted to know if the dance on January 25, 2025 at Sara Bay is still good, Lee and Jim confirmed it with her. (discussion was of construction still going on at that time possibly)
• Jam session at Sara Bay will start November 6, 2025 at 7 p.m. (practice time allotment may change, due to the numerous club’s scheduling and attempting to accommodate everyone for a while.) Maintenance will be notified to setup chairs etc.

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• Sara Bay Hall reservations are being handled by Cindy Bogan, Sarah Kohler and Kathy Ormiston, there are no hall reservations for November, 2024. The Sara Bay team does not keep a general schedule for November…

Anne Osgood, suggested reserved seating for the holiday dinners, and a sign-up sheet, and with that Cindy agreed on the idea

Health/Blood Drive - Susan Miller: Susan is working with the Health Fair and The Blood Mobile and has received a call from them, regarding a scheduled event on December 7, 2024 with the Blood Mobile.  Susan needed to confirm whether we could still proceed with this event.  Jim G. and several other club members were all in agreement.  The Blood Mobile requests access to a bathroom, and a solution was derived.  Jim Gath and several club members said the best set up is by the Shuffle Board court, and the bathroom is open and working and maintenance can be requested to have chairs setup in that area as needed.

Craft Fair – Friendship Club Information: (Committee) The Craft fair for December has been cancelled, hall will not be ready.  Question was asked, would we be able to have a craft show in the spring, at this time we believe that still looks positive.  The question was asked, who is handling the Craft fair, now that Jean Colson is retiring. Dee Majewski has taken over.

Questions were asked of the progress on the Helm house and the outcome of cleanup and debris removal and construction.  Discussion involved; it still needing more work, but that they will be able to use it for meetings hopefully soon. 

Lee Stephens stated the Friendship Clubs first meeting will be November 13, 2025.

Gym - Jim Gath – Co-President: Jim informed us that the gym is open, and the pool is not many days behind.

Pool - Tom Billings: Continued the above conversation with informing us that Harry Osgood and himself are piecing the fencing together around the pool lot…Tom said the rest of the material is coming in Friday or Saturday, and the heating element for pool.  He also said the pool cannot be used legally, until the area is properly fenced in, which they are working on.

Tom mentioned, the bathroom area still needs to be washed down and the area needs a cleaning before we open up the pool to everyone, and volunteers will be needed for that too.

December 14, 2024 entertainment with Ron Prieskorn and friends…is being cancelled at this time due to equipment out of state.  Also, the special event at the Paradise Bay Hall on December 14, 2024 is cancelled at this time for Jim Gath. Just a “birthday.” lol 😉

History – Brenda Ocenasek: Would like help with one of the large cabinets, between historical stuff that was damaged with the flooding and what has been salvaged.  Work needs to be done, setting tables up and sorting and displaying what has been rescued.  Anne Osgood let Brenda know there will be another scheduled dumpster day for Trash to Treasure effects and would notify Brenda as well.  Anne also mentioned what they had to do with the legal documents that were damaged and how they copied and saved them. Jim Gath and others informed Brenda to first schedule with the office (Bonnie) for maintenance to get with her to help move the totes and set up tables.  If and after that she needs help, he would send out an email blast for volunteers to help with the project

Treasurer:    Jim Gath announced that Wendy Graf will not be coming back.  Shana Simison has been filling the position and will take over permanently.  Lee Stephens has been coordinating the calendar and he does not see why we would need to appoint anyone at this time for any other positions, and will wait till spring at elections if a need arises.

Horse Shoes and Shuffle Board:  Jim asked Tom Farrington about these clubs and Tom explained that the shuffleboard court is destroyed, there were questions about the scoreboards, and there is still debris (garbage) there.  Horse shoes, well that’s obvious, we know how that looks.

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Entertainment – Darnel Darr (Lee): Lee Stephens announced that all dances, entertainments, acts, fun fitness, karaoke, and food trucks are cancelled for the year.  Lee has also asked that if any club is cancelling any event or activity, that they must let her know, too.  Prepaid tickets for the season’s entertainment will be refunded to everyone, details TBA soon. But Lisa Diltz is cancelling Hope at the last minute, food trucks too at the last minute.  The food trucks that handed out free food will get to do the dances if there are any dances.  And, even if there are No dances we will still bring them in and have a “food night!”  Suggestion was made to have outdoor dancing again, like we had by the park office.  Anne explained the situation with the public and the access from the main street; and a more secluded spot was suggested!  EPT Street/East Peninsula Terrace alongside the pool parking areas as a possibility TBD.  (Portable stage, tents etc., I believe Jim said, Activities Committee has some money to spend, to make it happen.) 

Bingo – Joyce Farrington: Tentative plans are in the works for Bingo.  Complications have arisen, considering there is no longer an electronic Bingo system, or a building big enough to hold the bingo fans at the moment, thanks to the hurricanes! But thankfully Sara Bay is a sturdy building and it might be different for a while, but the Activities Committee are considering Bingo night for Paradise and Sara Bay Park residents only to start… A question was asked too, “will we have 50/50 tickets?”  TBD

• Shoot for an Objective Plan Date and start small, January, 2025
• Purchase electronic (bingo?) computer and program and sound system
• Purchase games, cards, and replacement items, quality items.
• Hot Dog night with it, once objective plan is set
• Get Claims, receipts, paperwork into Kathy to submit to insurance for reimbursement (games, computers, electronics, etc. etc. ASAP)

Remediation and Insurance Claims:  Anne Osgood explained a lot to us regarding the removal of everything from the park hall and buildings…When remediation comes in, and clears out a building, they clear it out thoroughly; pots, pans, books, games, decorations, everything. They do not have time to go through and save individual items. Thankfully, Anne, Kelli and Cindy had already done inventory earlier in the season and had an itemized list to go on to give to Kathy to file a claim with the insurance on their losses.

Anne Osgood, reminded all clubs that if you have any items lost, or damaged to be filed in a claim; to get your information into Kathy so that she can handle it in a timely manner.  Anne also reminded Joyce Farrington to get the computer for Bingo ordered now as sometimes these things can take longer than expected to order.

Coffee Hours – 9:00 a.m.  Coffee hour will be this Monday, sorry it’s last minute. Sara Bay Hall at 9 a.m. Jim Gath said there would be a speaker, (Pam Wilson) from Medicare present, too.  Since, Sara Bay has coffee hour weekly, and Paradise Bay has coffee hour bi-weekly, the PB/SB will do a joint coffee hour, 9 a.m. every week until further notice.

Blood Pressure – Coffee Hour:  Sue Miller would like to know if we will be starting up blood pressure checkups after coffee hour again. That was confirmed, but not at this upcoming one for November 4, 2024.

Para Bay Building Structure Information:  Anne described to us the wood floor issue, (correct this …!) the vaults in the floor and the wiring are tripping which is a hazard, work is being done regarding build up overall cement level-wise…for the whole floor.

Pickleball Activities – Melissa Coleman: Jim G.  inquired how everything looked for pickleball, and thank goodness that area looks good, and some of our residents have already started using the courts!  No hitches!

Clubs and Activities:  Where to meet?  Discussions was held on where numerous groups will be holding their meetings and Activities for this upcoming year…for the most part it is TBD as we gather. Melissa Coleman, Sara Bay activities mentioned ordering extra card tables, now that games will most likely be moving to the Sara Bay building.  Numerous buildings and projects will still be under construction, so all activities must be flexible with their plans.  

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 Shana, Anne, and Jim both came to the conclusion that if there is:

 “Construction going on, it over rides any activity planned at that time.”

  We will be going on a week-to-week basis, but we can do it!

So, options of where some clubs could gather were discussed for the future:

Book Club: Helm House                 Sewing and Art Club:                      Hand & Foot: Annex

Dominoes, Cards and Various Other games: Sara Bay        Pool Aerobics: Next week possibly         

Constitution Class:  Helm House

Where is everything, we have left stored? 

 Library - Sara Bay building has what books they were able to salvage in bags in their Sara Bay Hall

                Para Bay’s salvaged library books are in bags in the Para Bay, billiard room

Annex – Is full of worth saved stuff, history and equipment

Board of Director Meetings:   November 19, 2024    3^rd Tuesday of every month

Suggestion was made to ask that only 1 person, per household attend due to capacity and meeting being held at the Sara Bay Hall.  Another idea was brought up to hold a board meeting outdoors, but the topic of the sound system was brought up. Our sound system is destroyed too. Just options and ideas…

Veteran’s Service:  Confirmation was made that the Veteran’s service is still on for February, 2025

Getting the Word Out!  Discussion was covered on the various ways of getting the information out to the Paradise Bay residents and the Sara Bay RV families. 

• We have Veronica McManus on the newsletter, which she has asked if we could comprise a mass email list.
• We have Jim Gath that with his brother’s help can continue sending out an “email blast”
• We have Sara Bay’s team leaders coordinating their activities and emails and sharing everything with us.
• We have our Activities Committee and Club’s meetings, sharing through this (in the future when prepared in a timely manner, I will have the information shared.)
• We have the Park office
• We have our face book sites, that are kept updated.
• We have our Board that oversees everything that we need to be aware of.
• Unfortunately, we do not have our electronic board, it was damaged too with “The Hurricanes!”

Big Thank You’s!!:   We couldn’t do it without you. Last week, Cindy Bogan and many others from Sara Bay (I apologize don’t have all the names) prepared a Coney Dog night for all of us ~ Para Bay and Sara Bay residents, October 31, 2024. It was a great turnout.  They prepared over 400++ hot dogs, chili, onions (lol) and more. Thank you so much.  Little over two weeks ago, Melissa Coleman, and all her helpers from Sara Bay took care of all of us too.  We had a fantastic hamburger night!  We needed it too, after the park clean up.  It was a great turn out and the happy moments together were well needed.  Thank you so much! Along with this, we could go on and continue to thank the office for seeing that there is water and the donated supplies available.   For all the wonderful organizations that have been bringing meals in daily for everyone.  But, most of all for all the volunteers that have worked so hard to get this park cleaned up, street by street in a faster than expected timely manner.  We are “Stronger than the Storms!”

Finally:  Jim says “We don’t want to cancel any activity; we will shift and wing it to make everything fit!”

Details

Last Updated: 01 April 2024

Paradise Bay Activities Committee

Minutes of March 11, 2024

Carl Kerr called meeting to order 10:05 a.m.

Prayer was said by Donna Matteson

Pledge of Allegiance was recited

Present:  Carl Kerr: Co-President, Karen Rimatzki: Secretary, Donna Matteson: Board Assistant, Lee Stephens: Vice President Assistant and 17 others

Secretary’s report:  The minutes of the last meeting were previously emailed and copies passed out.  There were no additions or corrections so the minutes will stand as posted.

Treasurer’s report:  Donna Matteson notified us that our balance as of March 7^th is 11,331.60.  Carl Kerr informed us that there was a profit of about $600 from Bayfest which is not suppose to be a fundraiser.  It is just a fun event.  The report will stand as read.

Co-Presidents’ report:  Carl Kerr thanked the Ladies Friendship Club for cleaning the kitchen.

Vice President report:  Donna Matteson told us Shana Simison gave her the list for the Coffee Servers for next season which should be passed out to all the Activity Heads.

Old Business:

1. Nominating Committee: The offices of Co-Presidents and Secretary are up for election this year. Each have a two-year term.  Jim Gath and Carl Kerr have accepted the nomination to be Co-Presidents for another term.  Debbie Freeman has accepted the nomination for Secretary.  Nominations will still be accepted at the next meeting March 25^th before the election.

New Business:

Committee Reports:

Boating & Fishing Club:  Kevin Sullivan-They made a $500 donation to the Activities Committee.  He, also, explained how they are going through the necessary process to have a Kayak launch built.  George Mullen informed us the new Vice President is John Hopkins.  Their Fish Fry for members only is on March 22^nd at noon.  They are hosting the Easter Dinner on March 31^st at 1 p.m.; it is necessary to sign up.

Ladies Friendship Club: Cathy Mullen-Change of time for the next meeting on March 13^th will be at 12 p.m. instead of 1 p.m.  There will be a guest speaker from the St. Joseph Food Pantry.  The Fashion Show will be on March 21^st at 1-3 p.m.  Tickets are $5.

Bocce Club:  Tom Billings-They made a $500 donation to the Activities Committee.  This Wednesday, is the last scheduled games.  Next Monday, is the Bocce Tournament. There will a party for players and subs with their spouses on March 20^th in the Rec Hall at 5 p.m.

Bingo:  Joyce Nicholson-They made a $306 donation to the Activities Committee.  Last Bingo will be on April 15^th.

Pickleball Club:  Melissa Coleman-She introduced Caroline Mouawad as their new 2025 Chairperson.

SaraBay:  Kathy Ormiston-They are in the process of updating their contact list.  Also, they are working on the Calendar for next season.  In the future, we will probably sell tickets before some events to prevent exceeding the Hall fire safety limit.  The Epoxy Class was a huge hit so probably will do it next year.  The Mulligan Stew event will be on March 16^th.

Euchre:  Mary Fox-They will still be playing until at least the end of the month.

Irish Dance: Debbie Freeman-She said there was Irish Dancers and George and Margie dancing at the luncheon during Bayfest.  She suggested to possibly add the Line Dancers, the Ukulele Group, and the Jam Session Group.  This would enable everyone to see the different groups and what they have to offer.

Shuffleboard Club: Chris Matteson-They had a big turn-out for their Pirate Night.  They made a profit of about $300.  Next year, it will be the Roaring 20s.  Wednesday, we will be electing officers.

Pancake Breakfast: Chris Matteson- He informed us it will be on Friday, March 15^th.

Carl Kerr informed us the Music by the Bay on March 21^st will be serving the food left from the Bayfest.  It will not be a pig roast.

Donna Matteson mentioned that before anything is thrown away in the kitchen or Hall, please find out who might be using it or who it belongs to.

 For any regularly scheduled Activity such as Bocce, Water Aerobics, Golf, Exercise, Lee Stephens needs to know the date the activity will be ending this season and the date it will resume next season.  Also, if there are any time changes, she needs to know.

Bayfest Recap:

Set-up:  More tables are needed outside the Hall/Annex for raffles, selling lunch tickets, etc.

Parade:  We had the most participants ever this year.  Which was great!  However, many people felt the vehicles were going too fast.  Therefore, everyone should go slower. Also, it was mentioned that the exhaust from the cars was affecting the bike riders.  Also, there was some discussion about going down Crepe Myrtle, twice.  Therefore, it was suggested to start at the Woodshop or have half the parade go up Buttonwood and half go up Seagrape then alternate vehicles going down Crepe Myrtle.    

It was decided that the Activities Committee will just purchase candy or another item to throw out their own golf cart; it will be up to each group or individual to throw out their own candy/items, if they want to.

Games:  Being in the Annex was much better than being by the Pool.

Luncheon:  Food choice this year was very good.  It was decided to scoop the ice cream in the cups and give a can of root beer instead of pouring the root beer in the cup which caused a lot of foam.

Basket Raffle:  It was suggested to list all the items contained in the Baskets.

Silent Auction:  They should be ready the night before.

Golf Cart Rodeo:  It was hard to hear the speaker.

Article in Newsletter:  Someone needs to submit an article with all the information.

Next year date:  Saturday, March 1, 2025

Theme:  Circus

MOTION TO ADJOURN made by George Mullen, 2nd by Ricky Baer, motion passed.

Our next meeting will be on Monday, March 25, 2024 at 10:00 a.m.

Respectively submitted by Karen Rimatzki, Secretary

Details

Last Updated: 22 March 2024

Paradise Bay Activities Committee

Minutes of February 26, 2024

Carl Kerr called meeting to order 10:00 a.m.

Prayer was said by Dan Smith

Pledge of Allegiance was recited

Present: Jim Gath, Carl Kerr, Shana Simison, Karen Rimatzki, Donna Matteson, Lee Stephens and 17 others

Shuffleboard Club did a presentation about the upcoming Pirate Night on Friday, March 1^st at 7 p.m.

Secretary report:  The minutes of the last meeting were previously emailed and copies passed out.  Brenda Ocenasek asked that last names are included in the minutes.  That correction will be made and continue in the future.  The minutes will stand as corrected.

Treasury report: Shana Simison has taken over the duties of Treasurer in Wendy Graf’s absence.  We do not have an updated report because the Park Manager has been ill.  Carl Kerr told us that we did make about $1,100 on the Italian Dinner.

Co-Presidents’ report:  Jim Gath proposed having a Pig Roast for the Music by the Bay.  There was a lot of discussion about when to have it.  It was decided to have it on March 21^st at 4 p.m.  George Mullen made a motion to approve paying for the Pig Roast.  It was seconded by Brenda Ocenasek.  It passed unanimously.

Vice President report:  Shana Simison said since she is taken over the duties of Treasurer, her address is 61 2^nd St. and phone no. is 765-318-9818 for anyone who needs to contact her.

Old Business:

1. Rules: A draft of the revised Rules was emailed and copies distributed. Karen Rimatzki reviewed the proposed changes.  George Mullen made a motion to approve the revised Rules.  It was seconded by Kathy Sparks.  It passed unanimously.
2. Bayfest: Tom Billings said he would ask some people to help set up the tables, chairs and canopies outside by the Annex around 8 a.m. There will be some entertainment during the Luncheon.  Jim Gath stated the rules for the Golf Cart Rodeo will be available there.  Carl Kerr said the winners of the raffles will be announced after the Golf Cart Rodeo. 

New Business:

1. Nominating Committee: Ricky Baer, Donna Matteson, and Cathy Mullen will be on the Nominating Committee. 

Committee Reports:

Bayfront Flowers: Kathy Sparks-She asked about having more flower pots for the new posts.  It was decided we would buy more next season.

Entertainment: Carl Kerr-Last week they sold over 130 Season Tickets for next season.  The acts for next year have been picked.  Season tickets will be on sale at the next entertainment.

Boating & Fishing Club: George Mullen-There will be a boating trip to Egmont Key this Thursday; meet along the bayfront at 10:30 a.m.  On March 22^nd at noon will be the fish fry for members only.  They will be hosting the Easter Dinner on March 31^st.  On March 5^th there will be an election of all new officers.

Ladies Friendship Club: Cathy Mullen-Kitchen cleaning will be on Friday, March 8^th starting at 9:30 a.m.  On March 9^th there will be a Hot Dog and Donut sale at 24 7^th St. starting around 7:30 a.m. for the donuts and coffee.  The hot dogs will be sold starting around 9 a.m.  Change of time for the next meeting on March 13^th will be at 12 p.m. instead of 1 p.m.  There will be a guest speaker from the St. Joseph Food Pantry.  The Fashion Show will be on March 21^st at 1-3 p.m.  We need mini desserts.  Tickets will be $5 and go on sale this week.

Health Fair & Blood Mobile: Susan Miller-She thanked everyone who gave blood and came to the Health Fair.  There were 44 units of blood collected; about 18 more than ever before.  About 100 people attended the Health Fair.

Newsletter:  Joyce Nicholson-the deadline was yesterday; nothing has been submitted for Bayfest.  She was asked just to put in the times.

Bingo: Joyce Nicholson-said the computer they use is not working properly and cannot be fixed.  Therefore, they need to buy a new one.  It would cost just under $1,200.  Joyce Nicholson made a motion to spend up to $1,200 to purchase a new computer for Bingo.  It was seconded by Jim Gath.  It passed unanimously.

Historical Committee: Brenda Ocenasek-At the next Coffee Hour, we will read a personal interview from a longtime resident.  We are still looking people to join or at least help with some of our projects.

Pickleball Club:  Melissa Coleman-The Pickleball Fest will be tonight; it was delayed because of the weather last Friday. Also, tonight will be the drawing for the raffle of the use of a golf cart.  The Club donated $200 to the Activities Committee.

Waterfront Worship: Dan Smith-It continues to grow.  We will continue until Easter. On March 18^th, the Waterfront Worship will help serve during Coffee Hour.

SaraBay:  Kathy Ormiston-March 16^th at 10 a.m.-4 p.m., there will be a Pool Tournament; there is a sign-up sheet in the Pool Room.  The Pancake Breakfast is this Friday.  The Leap Day Dinner is cancelled. In March, the Line Dancing time will change to be at 1-2:30 p.m. They will have an Epoxy Resin Art Class on Sunday, March 10^th at 12-2 p.m. or 3-5 p.m.  It will cost $30 for Night Light or $99 for the Charcuterie Board.  It is necessary to register and pay by March 6^th.  The flyer will be on the bulletin board.

There was a suggestion to get a Chalk Board or White Board for the kitchen to list any items that are needed.  Carl Kerr said he would get one.

MOTION TO ADJOURN made by Joyce Farrington, 2nd by Kathy Sparks, motion passed.

Our next meeting will be on Monday, March 11, 2024 at 10:00 a.m.

Respectively submitted by Karen Rimatzki, Secretary